(Closed) Is it necessary to block hotel rooms?

posted 7 years ago in Logistics
Post # 3
Member
6394 posts
Bee Keeper
  • Wedding: September 2011

We’re not going to because we only have a small number of OOT guests, but since it looks like you’re having a ton, it’s kind of the polite thing to do. Usually blocking rooms gets people a discounted rate. No one’s going to come after you if you don’t, but it would be nice of you :).

Post # 4
Member
3620 posts
Sugar bee
  • Wedding: September 2010

Most hotels offer a complimentary block of rooms that disolves a month before the wedding offering your guests a discounted rate – any rooms that don’t get booked by the cutoff date go back into the general hotel booking at the regular rate. We booked 25 rooms for our wedding and all of them booked up, and then some! May as well try to save your guests a few bucks!

Post # 5
Member
4382 posts
Honey bee
  • Wedding: June 2010 - Ceremony - First United Methodist Church; Reception - My parents' house!

it helps, and you also usually get a discount for your guests!

Post # 6
Member
739 posts
Busy bee
  • Wedding: August 2009

I think it’s helpful when brides block rooms for a few reasons.

1.  Blocked rooms often come at a discounted rate.

2.  It’s nice for guests to have a recommendation of where to stay.  If they’re not familiair with the area they won’t have to do a lot of research to find something that is in a good location and convenient to things they need.

3.  It’s nice for guests to stay at the same place because some of the guests may know each other and enjoy staying at the same hotel.

Post # 7
Member
407 posts
Helper bee
  • Wedding: May 2011

Agree with 7SEVENJ9 and PumpkinSpiceChai 100%. We have a block of rooms reserved for our guests that need them. We got them at a discounted rate. Doesn’t cost us a thing and makes it easier for your guests.

Post # 8
Member
232 posts
Helper bee
  • Wedding: December 2010

I say only do it if your guest are staying at the same hotel. If you block the rooms now, you may get a cheaper price that what will be available when they go to check in.

Post # 9
Member
611 posts
Busy bee
  • Wedding: October 2011

We called some of our out of town family to see if they would want to stay at a certain hotel. And we blocked a certain number of rooms. We did this because we live in a very touristy area, and sometimes there are events that come up and literally every hotel room is booked. 

 

Some things you might want to keep in mind when doing a block of rooms:

Yes you do get a discount, but you typically you are responsible for filling certain percentage by a certain date. (ie we had to fill 85% by next Sept.) If we don’t meet the 85%, we are responsible for the remainder of that amount. This does include anyone who cancels at the last minute. So def. get a feel of how many of your guests would stay there before you sign anything.

Post # 10
Member
1288 posts
Bumble bee
  • Wedding: June 2010 - Indiana Memorial Union

Most hotels don’t charge for this service, so why not do it? We blocked at two hotels, got a discounted rate, and made sure everyone had a room that needed one. You never know what other events might take place in your city — there was a huge conference in ours, so without the block, guests would’ve been pretty screwed. I booked it a year in advance.

We weren’t charged fees or deposits. If the rooms weren’t booked by 20 days out from the event, they were released.

Post # 11
Member
237 posts
Helper bee
  • Wedding: July 2011

I agree with the other bees as well, it is so nice for the guests and it can save money. Plus you have a central location if you want to plan any other events like a brunch or saturday outing for your guests.

Post # 12
Member
3219 posts
Sugar bee
  • Wedding: November 2010

We are not doing a room block because of how the hotel does it. To open it we needed to hav X amount booked or we paid for the rest 🙁

Post # 13
Member
605 posts
Busy bee
  • Wedding: July 2010

It depends on how booked up hotels in your area tend to get and how many OOT guests you’ll have. If it’s a peak time, hotels could book up and guests might not be able to get a room (or may have to pay more for one) so you’re doing them a favor by reserving a block. It’s also nice to have most of your guests in one place, especially if you have an after-party or gathering the next day.

Make sure you choose a place that doesn’t require that you cover part of the cost of unsold rooms in your block. Other than that, there’s no downside I can see.

Post # 14
Member
7300 posts
Busy Beekeeper
  • Wedding: September 2012

We are doing it. Most hotels don’t charge you to block them. You just tell them the number you want to block and they tell you that if guests book by a certain date, they will get a discount. If the rooms aren’t booked by a certain date, they just release them back into the system.

BEWARE!!!! Some hotels will tell you that if you don’t book at least 80% of your rooms or whatever, they can charge you for the unused rooms so make sure you ask about that when calling around.

Post # 15
Member
181 posts
Blushing bee
  • Wedding: April 2011

Almost all of our guests are out of town so we have blocked rooms at 3 hotels. Each hotel is different. We wanted a budget friendly option, a ritzy more upscale option, and then a place that fit somewhere in the middle. Each of these hotels are doing this at no cost to us. If for some reason we don’t use all of the block, we are not penalized. One hotel did insist that we fill a block of 10 before adding any additional rooms to the block. The Sheraton even gave incentives. If we book 20 rooms, then we get a bridal suite the night of the wedding for free!

Post # 16
Member
200 posts
Helper bee
  • Wedding: July 2011

I would block out rooms.  It is simpler for your guest and keeps them all in one location.  You can suggest a couple other hotels at different price points if you wish.

The topic ‘Is it necessary to block hotel rooms?’ is closed to new replies.

Find Amazing Vendors