Post # 1
My fiance and I met with a wedding coordinator last night and were really impressed. We originally only planned the meeting to learn about what she has to offer in terms of decor (she does more than just full term planning – can just do decor too).
Here’s a few concerns though:
– our budget is only around $15,000 and her fee with taxes is $3600 – that’s 25%!!
– I’m in love with the venue we chose, but drinks are $5-6 and we’re going to do a twoonie bar which means we’re paying $3-4 of each drink which means the $2000 we’d planned to put into liquor likely won’t go far (we’re having 120 people roughly). The Co-ordinator suggested finding a different venue where we can bring our own liquor to make it more affordable. My thoughts on this are that if I don’t hire the coordinator for $3600, I can afford to put a little more $$ into the bar if need be… no?
– I’m worried that after fee, we only have just over $11,000 to pull the rest off.. and our venue is $1600, photographer is $2000, liquor will be $2000 and we aren’t doing a dinner but still having a late night poutine bar or something like that, so that’s like another $1500.. plus dress etc….
Should I just hire her to do the decor for us? She has amazing decorating skills – seriously amazing. I think she could make our venue look stellar. But I think it’ll be too stressful to part with that $3600! Anyone have a coordinator and similar budget?? Advice??
Post # 3
Holy cow I didn’t realize hoe expensive coordinators can be! I’m looking forward to seeing what ladies have to say.
Post # 4
I can honestly say that hiring a wedding coordinator was the best money we spent. Our coordinators (a team of two lovely ladies) made the day run so smoothly and handled any issues before I or my mom even knew something was wrong. I don’t feel comfortable disclosing our specific budget numbers but it ended up being approximately 6% of our total wedding budget. They didn’t do any decorating for us~just supervised vendor set up and tear down…along with coordinating with the DJ for the timeline, making sure our reception ran smoothly and that everyone in the bridal party was where they needed to be.
I’ve seen full service coordinators that can run about 25% of a total budget. So I don’t think what she quoted you is totally unreasonable but it just depends on if you’re willing to cut corners elsewhere.
Post # 5
Do it. I hired mine late and only when I hired her did I realize how much I had to do (and how many pending issues i had, to the point that we had to move our wedding date!). She has researched everything, been contacting hotels for rooms blocks (thank god i’m not doing that myself, i feel like hotel sales people are idiots, cannot deal!), etc. I know that of the million things i have to worry about, coordinating everything on the week of the wedding isn’t one of those worries.
Post # 6
Yes hire one. It is less stress, but I think you should ask for a discount. My wedding was around 24,000 and my wedding planner charged me 2000. My wedding was in Mexico though so it’s cheaper. Shop around and good luck
Post # 7
Does she also offer just day of coordination? You could hire her for the decorations and then just use her coordination service for the day of to help pull together last minute things and to manage everything that goes into the day of.
Also, does that fee include her decorating services as well, or just her coordination services?
Post # 8
I’m hiring just a day of wedding coordinator. She was only $875 AND she starts working with us about a month before. It was a win-win for us since we are having a DW. It may be worth asking if they can just do the day of coordiation to save some money? If not, you’ll have to cut corners elsewhere. Just for comparison, our budget is $22,000.
Post # 9
@MrsPaulsBabyBallerina: I can honestly say that hiring a wedding coordinator was the best money we spent.
This, 100000X this! Our large wedding was a painless and relatively easy process because I knew at any time should something go wrong or become too stressful it wasn’t my issue. My amazing coordinator did all the grunt work and research and all I had to do was sit back and take part in the fun decisions.
Most importantly on the day of my wedding I got to be a bride…nothing more was required of me. I was able to enjoy every moment getting ready and didn’t have to consider set up, decor, rentals, vendors etc.
I can’t say enough how amazing and important it really is. PLUS! most coordinators have relationships with vendors that will save you thousands (yes really thousands) of dollars which offsets the cost of the coordinator to begin with.
Post # 10
I don’t see how it could possibly make sense to spend 1/4 of your budget on a wedding co-ordinator.
I guess you need to ask her what you get for $3600, and whether it’s worth spending 1/4 of your budget on that. My guess is her target customer has a much larger wedding budget.
Post # 11
I think you need to shop around. I’m in So Cal and having a $50,000 wedding. My wedding coordinator was ~1800 for month of. Her prices have since gone up to 2,200.
When I was looking for a coordinator I found prices everything ranging from 1200 to 5000.
By the way I LOVE my coordinator. I really could not have done the wedding without her. Of all my vendors, I love her the most. When things become difficult I always know I can rely on her for help. Worth every penny!
Post # 12
We have a small budget too, $12,000. One of the items on our mudt-have llist was a Day-of coordinator, but, like you, we were appalled by the prices that GTA wedding planners/coordinators charge (we’re in Caledon), and many just wanted decorate, stay until the cake cutting, then leave: when what we really need is cleanup.
We were talking to one of our neighbours early in our planning process and he mentioned his daughter went to school for event planning and now works for a big catering company. We remembered this, and got her info from him a month ago & contacted her. She is great, very organised and used to bigger and more complex events than our 90-person wedding. She has warned us she’s never been the peson fully in charge like this, but she does feel confident that this is well within her skill set.
Her total cost for three meetings, and a 14-hour day on our big day: $400. If things go well, we plan to give her six, because she is on it: she’s been nothing but professional, friendly and so honest.
Sso: ask around, look for other options & work your network.