(Closed) Just realized we don’t have enough room for all of our guests at the reception!

posted 6 years ago in Reception
Post # 3
51 posts
Worker bee
  • Wedding: June 2012

Is the setup using round tables or rectangular tables? I would try and see if you could find other table/seating options to fit more people. 

Talk to your parents and wedding party to see if they mind sitting outside. This isn’t your fault because you were told the capacity was different at first. 

I’m so sorry, this is stressful! 

Post # 5
7695 posts
Bumble Beekeeper

If you have 140 guests invited, do you expect all of them to come?  Are some OOT-ers that may not make it?   Why did the venue say that you could fit 175-190–Do they have another idea for set up that will allow for 140 guests?  Maybe you could leave the doors open during dinner with softer dining music, then once everyone has eaten, you can have close the doors and turn up the dancing music? 

Post # 6
11343 posts
Sugar Beekeeper
  • Wedding: May 2009

If you want to invite a total of 140 people, and you only have room for 120, I would send invitations to 120, and, as the “regret” responses arrive, immediately begin sending invitations to the other 20.  Just make sure to send your invitations out a little early (I sent mine the last week of Februrary through the first few days of March with a May 1 reply date for a May 22 wedding.) Also, when you identify the 20 whose invitations will not be sent in the first round, try to select guests who are out of town or who otherwise do not know the majority of people who are attending your wedding, so that they won’t discover that their invitations are arriving a couple of weeks after others first received theirs. It is absolutely not wrong to have a “B,” list, but you do not want individuals to know that they are on it. 🙂

Post # 8
351 posts
Helper bee
  • Wedding: July 2013

Is there anyway to push tables close enough together just for dinner and then after, spread them out farther? I know a lot of people dine and dash at weddings and skip out on dancing with the younger guests. Also, have you tried to ‘zig-zag’ the tables to make an extra fit in at the end?

I know we had this problem at a wedding I was in a year ago and people did end up having to stand. But even after the dinner, people tended to not even care once the music started going.

Post # 9
786 posts
Busy bee
  • Wedding: December 2014

That’s a bummer 🙁 Often when venues talk about number of people they don’t include a dance floor, or as you said, theyre thinking about a conference style setup (as technically, that is the max capacity). But it sounds like if they’re saying max is 175-190 then 120 with tables and a dance floor sounds about right. Do you have a planner or coordinator at the venue? Can they help you out? Because Im sure theyve run into this before and may have some helpful ideas for “stretching” the space. Good luck!!

Post # 10
11273 posts
Sugar Beekeeper
  • Wedding: April 2012

maybe the 175-190 capacity is for cocktail reception set up and not sit down dinner set up. 

are you including tables on the dance floor?  after dinner you can push them back to make space as most people after dinner like to mingle at the bar or dance.

Post # 11
3264 posts
Sugar bee

What about long picnic style tables with benches? That will maximize your numbers. Can you change venues? Or style of meal?

Post # 12
339 posts
Helper bee
  • Wedding: June 2012

I would send out all of your invitations you have to consider a 20% decline rate I think you will be ok. I was really surprised/disapointed at some of the people who arent attending my wedding exspecially since my big italian family is so close. My mo has now started a B list and is very excited about it. LOL

Post # 13
575 posts
Busy bee
  • Wedding: July 2011

@Gavinsmamma:  Agreed.

I was also surprised at the number of people who actually couldn’t make it. I would send the 140 and then you can start with your b-list invites.

If your family doesn’t mind sitting outside, that’s an idea!

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