Keeping Track of the Gift/Card Table

posted 3 years ago in Reception
  • poll: Gift Table Sign in sheet?
    Not too sure it can be done in a classy way : (11 votes)
    41 %
    It's an insult to your guests and your venue : (15 votes)
    56 %
    I think it's a great idea! : (0 votes)
    other : (1 votes)
    4 %
  • Post # 3
    Member
    1287 posts
    Bumble bee
    • Wedding: May 2014

    @nadnuk:  I would not recommend a sign-in sheet at all.  I think it shows lack of trust, and expectation of something to be given to you on that day.  Can you imagine how embarrassed it would be for the guest(s) whom do not sign the sheet, because they chose to not bring a gift?!  

    In this day and age, I think the majority of guests at least bring a card.  Consider a locked box option with an insert for them to leave it.  And, assign someone responsible to remove the gifts/cards at the end of the night to the location you request.  For us, his mother has volunteered to be that person!

    Post # 4
    Member
    2893 posts
    Sugar bee
    • Wedding: May 2014

    @OUgal0004:  has a lot of great suggestions. 

    My only add on is that we are removing our gifts and cards right after dinner.  Our ushers are assigned to take them out to the car at that point in time.  Most of your guests will have left their gift or card at that time, and it gives less time for anyone to take anything. 

    Post # 5
    Member
    2649 posts
    Sugar bee
    • Wedding: October 2010

    @nadnuk:  A sign-in sheet is, I’m sorry, just a classless idea.  It would absolutely come across as distrustful of your guests and/or you wanting to keep tabs on who gave a gift and who didn’t.  

    If you can’t trust your guests or venue, not sure why you invited/chose them?  However, if you’re that concerned, why not ask your venue to provide an attendant?  

    Post # 7
    Member
    2649 posts
    Sugar bee
    • Wedding: October 2010

    @nadnuk:  Ask the venue about providing someone to keep tabs on the table or ask a friend or family member to do it for you.  Also, don’t place the table by the exit.  

    Post # 8
    Member
    6510 posts
    Bee Keeper
    • Wedding: June 2013

    I don’t think it’s an insult but I’m not sure you can find a good way to do it. 

    Can you put the table on the room where dinner and dancing will be taking place? I think people would notice if someone who isn’t dressed for a wedding was in that room lingering by the gift table.

    Post # 9
    Member
    720 posts
    Busy bee
    • Wedding: September 2014

    @nadnuk: 

                   We have assigned my fiances brother to stand near the gift table (hes a big guy) to watch over everything until people come in as most people drop everything off as they walk through the door. We are staying at a hotel/casino (also where our ceremony/reception is located at) and they have lock boxes in every room. Once everyone is in the room and things have settled down after dinner, we’ve asked him to drop everything off in his parents room for the night for safe keepings so we don’t have to worry about anything and keep the party going. 

    @Zhabeego:  Around where I live, some venues have more than 1 wedding going on at the same time. I’m not sure if this is the case for the OP but its not a question about whom you’ve invited  as to whom might crash your wedding or end up in the wrong room. I’ve actually been to a wedding where this has happened, I’ve actually myself walked into the wrong wedding once. I walked back out of course but when you’ve been drinking and everything looks the same and there are no signs on the doors, it happens. Again I’m not sure OP’s situation or that applies but if its not the same and her wedding is the only wedding at the venue, than I definitely see your point about watching who you invite!!

    Post # 10
    Member
    193 posts
    Blushing bee
    • Wedding: June 2014

    I really don’t think there’s a classy way to do that. I would be offended, as a guest, and I’m pretty easy going about stuff like that. It’s too administrative in a “I want to make sure you gave me a gift and shame you if you didn’t” type way. I know you don’t mean it that way, but I think it would come across like that.

     

    Would your venue have a locked room that they could allow you to use? I’m not married yet, but I was in a wedding last year where the bride had me and another bridesmaid stand next to the seating chart, which was directly beside the gift table. It looked like we were helping people find their seats (which we were) but we were also keeping an eye on the gift table and cards. Then, after everyone was in the hall and seated, the groom’s father and a few of the groomsmen collected all the gifts and the card box and brought it to a small office/meeting room that locked (the groom’s father kept the key). All of this happened just prior to dinner, so no one was paying attention, and they didn’t have to worry about things being stolen once the party got underway. If anyone came in late, their gift/card was put on a table away from the door, and the groom’s father periodically brought stuff to the room. He loved it, because it meant he had an excuse not to be on the dance floor haha.

    Post # 11
    Member
    151 posts
    Blushing bee
    • Wedding: November 2013

    I would either assign someone in your bridal party or your mom/dad to keep an eye on the gift table OR keep it plain view so that no one could steal from it since someone would see the theif. 

    I don’t blame you for thinking about this – I’ve heard horror stories!

    Post # 12
    Member
    260 posts
    Helper bee
    • Wedding: October 2014

    @nadnuk No signin sheets! Tacky tacky tacky!!  The biggest issues is with the cards, that usually contain a hefty amount of cash.   Make a ‘theft proof” box for guests to leave cards.  I’ve seen a lot of bird cage ideas, or pretty boxes (see pix below).  For the big gifts, it’s rare someone will walk off with a giant box. Ask your venue to have a gift table in a spot thats well lit and not out in the hallway where it can be unattended.  We are putting ours between the bar and some tables so both guests and bartenders can see it.  

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