Ladies who had an event coordinator, worth it?

posted 3 years ago in Logistics
  • poll: What would you do?
    Hire them. : (22 votes)
    71 %
    Save your money and do it yourself. : (7 votes)
    23 %
    Other (please explain) : (2 votes)
    6 %
  • Post # 3
    Member
    7281 posts
    Busy Beekeeper
    • Wedding: October 2011 - Bed & Breakfast

    Have you compared their price quote to other vendors that offer the same service? That’s really the only way of knowing whether it’s a good deal or not. FWIW, I would absolutely hire out this task. I couldn’t imagine asking my friends and family to be free labor just because I wanted to spend the money on myself instead.

    Edit: Charger plates are a kinda nice touch if you are having buffet service (in other words, the plates would be at the buffet line rather than at each place setting). BUT, there are plenty of lovely ways to set a table without chargers. They really serve no purpose other than being decorative.

    Post # 5
    Member
    7281 posts
    Busy Beekeeper
    • Wedding: October 2011 - Bed & Breakfast

    @cml:  They always get their money somehow, don’t they? Charge less for the items themselves, but more for the service… it’s a wash in the end. Go figure. What if you hired a stand alone DOC who could do set-up and breakdown for you? Would that cost less than their service fee? Our DOC as $850 and she earned her weight in gold. Seriously one of the very best decisions I made in the entire wedding planning process.

     

    Post # 6
    Member
    9533 posts
    Buzzing Beekeeper
    • Wedding: August 2013

    I hired a day-of-coordinator and it was the best money we spent. We hired her and an assistant for $1,300. This included coming a couple days before and hanging a dozen strands of Christmas lights in trees at the site. This was also for a backyard wedding, which is inherantly more complicated because everything is new and has to be figured out. For me, I knew that I would need a small army of friends and family to get everything together, but the DOC was like the general. I told her everything that was supposed to happen and she made sure it all got done. She also made sure things stayed on track for the rehearsal and on the day of the wedding. I don’t even know all the things she did because I was off running around getting ready and then enjoying my wedding. But I know she was running around in the background the entire time and everything went more smoothly than I could have imagined.

    Now in your situation,I’m not sure what exactly this person does. How much are the chairs, linens and charger plates without the coordinator? Is the coordinator only setting up the chairs, linens and charger plates, or are they doing fulll decorating or cull day-of-coorinating? And, by the way, you totally don’t need charger plates.

    Post # 7
    Member
    11772 posts
    Sugar Beekeeper
    • Wedding: May 2013

    We had one included in both our ceremony and reception sites, and it was really convienent! Mostly for the ceremony, less for the reception.

    Post # 8
    Member
    2913 posts
    Sugar bee
    • Wedding: August 2013 - Wynn Las Vegas

    Luckily, both of my venues had coordinators, but I could not imagine not having them!! My best friend, however, did not have anyone to set up day of, and had to impose on guests to do it. She was so stressed out! Honestly, I think getting a day of coordinator would be so worth it for you.

    Post # 9
    Member
    2372 posts
    Buzzing bee
    • Wedding: September 2013 - B&B

    I agree with a PP, maybe look for an individual DOC. My own mom wants to open up her own DOC and wedding planner business, and she herself hired someone for our day. They were AMAZING. It was the main DOC and her assistant. For instance, the assistnat stuck by my side all day and for the ceremony she was the one who fluffed my train and veil to walk down the aisle… she helped cue the music…

    The main DOC was lighting candles on the tables and in the tent during the ceremony. They ran around doing the last minute things so we didn’t have to. They helped keep track of people, and it was two more people to track like, the bridal party down and remind people of the time. They were seriously amazing. The cake arrived about an hour earlier than I thought while my mom was in makeup and I had JUST gotten dressed: naturally, they could 100% handle that so my mom and I didn’t have to run around to do it while we were in the middle of something! It’s great for all these little things that inevitably will pop up that you just don’t/can’t plan for!

    Post # 10
    Member
    845 posts
    Busy bee
    • Wedding: June 2013

    @cml:  Are they doing anything else besides setting up tables, chairs and place settings? We paid about $2000 for our day of coordinator + 6 staff + tables/chairs/linens but they also handled the setup and cleanup of every item including tables, chairs, linens, decor/flowers, made a day of timeline for us and all vendors to follow, made sure all vendors showed up and setup on time, and most importantly managed the flow of the day. She also had a giant emergency kit with stuff like bandaids, stain wipes and she brought all our gifts to our house the next day. Oh! And she ran our rehearsal! We had 3 meetings prior to the wedding, 1 with all the vendors to make sure everyone was on the same page. Personally, I’d favor cheaper/less nice tables/chairs in order to spend more on a coordinator who will take care of EVERYTHING. BUT if it’s the case that the coordinator will do everything, I think 2K is a reasonable price. 

     

    Post # 11
    Member
    1506 posts
    Bumble bee
    • Wedding: December 2014

    @cml:  Of course you don’t NEED charger plates! They’re just there to cause you more money. ITS A PLATE FOR A PLATE. Pointless, in my opinion.

    Also, if you can afford a DOC, I would get one. I can’t afford one, but I wish I could! I’m already stressed about how the decorations and stuff are going to get set up without me there!

    Post # 12
    Member
    3596 posts
    Sugar bee
    • Wedding: April 2013

    I picked other.

    I think 2000 dollars for set up and rentals is a great deal if you can afford it. I had wedding planners and they were some of the best money spent. My venue included nothing so having someone to be in charge meant I could enjoy my day without worrying. I think you should do your due dillgence read reviews, ask them about previous events, and then decide if you want to hire them.

    If you can afford it, I think not having to worry about all of those things at the end of the night is worth it in my mind.

    Post # 14
    Member
    9533 posts
    Buzzing Beekeeper
    • Wedding: August 2013

    I would not call this person an event coordinator. This is just set up for the rentals. And I’m still not clear how much the set up actually costs. Of the $2000, how much is the rental and how much is the set up?

    Post # 15
    Member
    2166 posts
    Buzzing bee
    • Wedding: September 2013

    I voted before I really understood your question…

    If you are asking about hiring a DOC, I say DO IT!!!  It was the best decision we made.  It didn’t hurt that we got a screamin’ deal on ours since she was technically still a student (although a business major who already had her own wedding planning/coordinator LLC).  But she was amazing!  Just so wonderful.  She really took care of so many little details that I would never have been able to deal with, and she kept both me and my mom sane.  

    As for the chairs/tables/linens etc for 2 grand?  Well, that’s a tougher question.  My venue was all inclusive so I don’t know how much we really paid for all of that since the cost was all lumped together.  How does it compare to other places in the area?  If that entire costs is just toward the rental and set up and break down, it’s hard to know if it’s worth it without knowing what other places cost.  

    Post # 16
    Member
    2358 posts
    Buzzing bee
    • Wedding: November 1999

    Absolutely. I could have never had done it on my own. These ppl r magicians.

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