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I would check with your vendor.
For us, we pay for the head count we give them, or how many people show up, whichever number is larger. So when you give them a head count of 203, you probably will still get all of your freebies.
Sorry, my last email was all over the place...especially the caps. I must have wedding burnoutitis. :) What I mean is that 202 is the exact minimum number of guests we need.
We can go higher if we want to. We currently have exactly 202 guests with a yes rsvp. Should we invite more, just in case people cancel at the last minute-like make it 210? Or just keep our list as is and suck up the losses if we fall under 202 and have to pay for 202 anyway?
If you're paying for 202, even if a couple don't show, you still have to pay that amount & you're meeting the minimum. They shouldn't charge you extra fees if you've paid for all 202 guests! They don't care if the bodies are in the seats, they care about the money in their pockets!
So we're at 205 now. That should be good enough to get hot bodies in every single seat i'm paying for to make the minimum, even if a couple flakes out. I was worried somebody might call the week before (the deadline to reduce the count is 3days before the wedding) and say they can't come now. How common is that?
Hi, We got married in July and I thought as every body on my final list had personally said yes then there was no way that too many people would drop out at the very last minute.
Oh how wrong I was, so at last minute I asked some of the evening guests if they would like to attend the day ceremony and wedding breakfast.
People come up with wierd and wonderful excuses so I think you are wise having a back up plan. However if the worst comes to the worst and you need to have the minimum numbers but cant fill them, then you can always pay for the 1-2 extra places even if people dont fill the places.
One of those stresses you don't need but unfortunately is inevitable.
Good luck with it xx
That number is based off of the final number you give them, not on how many people show up. So if you tell them 205 people are coming, you'll pay for 205, even if day of only 192 show up (you never know, for example, we had a guest whose grandma hospitalized on our wedding day so she couldn't make it). And typically as far as minimums are concerned, it just means you pay for at least 202 people.
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RSVP'S IN and WE NEED 202 guests TO MEET THE MINIMUM (CHILDREN calculated PARTIAL RATE) to get a free room, avoid fees etc.
WE HAVE 203 THAT SAID YES (including us).
SHOULD WE INVITE EXTRA People just in case people cancel in the last month? I feel like it's just extra hassle at this point.
how many people call in sick or cannot come at the last minute, that is the question. I'd hate to pay for the slots when nobody is there but yet, don't want to invite extra guests if not needed. I feel like I need a backup plan...or do I just go over and start inviting more people.