(Closed) MEETING THE MINIMUM and how many guest cancel their attendance?

posted 8 years ago in Reception
Post # 3
Member
69 posts
Worker bee
  • Wedding: October 2009

I would check with your vendor. 

For us, we pay for the head count we give them, or how many people show up, whichever number is larger. So when you give them a head count of 203, you probably will still get all of your freebies.

Post # 5
Member
3979 posts
Honey bee
  • Wedding: January 2012

If you’re paying for 202, even if a couple don’t show, you still have to pay that amount & you’re meeting the minimum. They shouldn’t charge you extra fees if you’ve paid for all 202 guests! They don’t care if the bodies are in the seats, they care about the money in their pockets!

Post # 7
Member
31 posts
Newbee
  • Wedding: December 1969

Hi, We got married in July and I thought as every body on my final list had personally said yes then there was no way that too many people would drop out at the very last minute. 

Oh how wrong I was, so at last minute I asked some of the evening guests if they would like to attend the day ceremony and wedding breakfast. 

People come up with wierd and wonderful excuses so I think you are wise having a back up plan.  However if the worst comes to the worst and you need to have the minimum numbers but cant fill them, then you can always pay for the 1-2 extra places even if people dont fill the places.

One of those stresses you don’t need but unfortunately is inevitable.

Good luck with it xx

Post # 8
Member
521 posts
Busy bee
  • Wedding: July 2009

That number is based off of the final number you give them, not on how many people show up.  So if you tell them 205 people are coming, you’ll pay for 205, even if day of only 192 show up (you never know, for example, we had a guest whose grandma hospitalized on our wedding day so she couldn’t make it).  And typically as far as minimums are concerned, it just means you pay for at least 202 people.

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