(Closed) MELT DOWN over Reception Venue Set Up Time!

posted 5 years ago in Emotional
Post # 3
Member
256 posts
Helper bee
  • Wedding: August 2012 - Motor museum

If I was going to ‘coulda, woulda, shoulda’ at you I would have said that you sould have acknowledged the e-mail and confirmed. Always get these things confirmed.

Could your suppliers not set up for you at an additional charge? Or employ someone? Or the venue step in since they took this extra booking? I would get them to do it. Never think it is a good idea to be setting up yourself anyway. It is the last thing a bride needs on her big day.

Post # 4
Member
857 posts
Busy bee
  • Wedding: July 2013

I think in this instance, since it wasn’t clear and signed off on, from both parties, they can do whatever they want. 

Why don’t you hire people, independent of the venue, to set up for you? You could get a DOC who can handle this for you. 

Post # 5
Member
256 posts
Helper bee
  • Wedding: August 2012 - Motor museum

Another option could be to be a bit late for the church. This is a brides perogative. Aim for half an hour?

I really think getting external help in is the answer. Your poor family want to enjoy the day, not be sweaty and stressed setting up your reception.

Post # 6
Member
1252 posts
Bumble bee
  • Wedding: November 2011

Ask your caterer if they can do the setup, or hire a day-of coordinator to do it.  It will be worth the extra cost, there is enough stress on your wedding day without having to setup the room yourself!

Post # 7
Member
857 posts
Busy bee
  • Wedding: July 2013

@keranos:  That would put out guests, the church, and any other events happening at the church afterwards that day, not to mention it would cut into reception time. Not a very good move, not a respectable one. 

Post # 9
Member
857 posts
Busy bee
  • Wedding: July 2013

@JaneDomani:  I would somehow scrape together $50 or so, maybe even less, to give to your friend to find someone to help. It’d only be about an hour of work!  Or, do you have a friend you could ask to help him who would do it for free?

Post # 10
Member
205 posts
Helper bee
  • Wedding: October 2012

I’d find a close family friend, perhaps a friend of yours, your Mom’s, a cousin, friend who is not in the bridal party, or just someone who is good at these things and will be able to help out in a pinch to help your DOC.  A small gift for this person would be thanks enough for helping out 🙂 

Post # 11
Member
4194 posts
Honey bee
  • Wedding: July 2012 - Baltimore Museum of Industry

I agree with PPs- you or your DOC could hire people for- $10-$12 an hour to set up- $50 could give your DOC two helpers.

Also- like JennyPPB suggested- what about a somewhat-related person who wasn’t originally invited?

Ex: We had one of my Mom’s best friend’s daughters (neighbors growing up) drive three older guests from an hour away. Carol was delighted to be at the wedding, and it was cheaper to add another plate than it was to get a limo service for these guests. We gave her a gas card as well.

Post # 12
Member
256 posts
Helper bee
  • Wedding: August 2012 - Motor museum

@kariface:  The bride is always late anyway. That is tradition

Post # 13
Member
857 posts
Busy bee
  • Wedding: July 2013

@keranos:  I see you’re in the UK. Perhaps thats a tradition there, but here in the states if a bride showed up a half hour late, it would be rude and off-putting. 

Post # 14
Member
3886 posts
Honey bee
  • Wedding: September 2011

Give your caterer a call; they may be willing to do your set-ups for you, sometimes for free, sometimes for a small extra fee.  It depends on how much setting up you need done. But they will already have staff there, and plenty of hands, so it may be just a matter of them adding one more guy. Also many catering companies are happy to bring your setups for you if you drop them off at their offices.

We had a similar problem as our venue, a boat, was required to follow coast guard regulations on when passengers could be on board, meaning the earliest we could arrive was one hour before.  We were also limited to how many people could show up at that time; regular guests were not allowed on the boat till 15 minutes before. We didn’t have a lot of setting up to do, but enough that it would have been really hard for the bridal party to get it done in time, and we didn’t want to get all sweaty.  I packed up our table decor, one box per table, and each box was a complete set of everything needed for one table. I set up a demo setup on my dining room table, took a couple of pictures, and printed one set of pictures for each box. The caterer was happy to put the stuff on the tables and followed my photos spot-on (and thanked me fore being so organized).  The day before the wedding, I had a friend pick up the boxes and drive them over to the caterer’s office so the setups arrived with the caterer. No fuss, no muss.

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