(Closed) My (brilliant?) alternative to seating chart/escort cards/place cards

posted 5 years ago in Logistics
Post # 3
Member
6598 posts
Bee Keeper
  • Wedding: August 2010

Your idea is good but I forsee a couple hiccups!

1. Guests forget what they RSVP’d for in terms of dishes and they numbers of beef vs. chicken change!!!

2. Guests feel like there is a rush to get seats due to not having escort cards! You will read on the bee that escort cards are preferred by the majority over place cards or open seating!

To be completely honest guests know to take escort cards with them to their seats, I don’t think it will be much of a problem!

Post # 4
Member
7908 posts
Bumble Beekeeper
  • Wedding: March 2012 - Pelican Grand Beach Resort

I hate absolutely zero people not take their escort card to the table.

Post # 5
Member
7908 posts
Bumble Beekeeper
  • Wedding: March 2012 - Pelican Grand Beach Resort

Also, keep in mind if you have open seating, you need something like 10% extra seats because your guests will not conveniently seat themselves 8 or 10 to a table. You will have 6 or 7 at one table and then 11 trying to squeeze in at another, so you must have extra seats, which means extra waiters, centerpieces, etc. and more money out of your pocket.

Post # 6
Member
4152 posts
Honey bee
  • Wedding: November 1999

@mrsSonthebeach:  Did you have assigned tables (or assigned seating), though?  I think guests understand to take their card to their table when there are assigned tables because they are using it to lead the way to their seat.  When they don’t need it for that, they may not realize they’re supposed to take it with them.  I’ve never seen escort cards with open seating, actually. 

OP, I think the idea sounds OK but could be a logistical nightmare for unforeseen reasons.  I just see 14 servers trying to scramble around a list of people’s names and wondering if they head them wrong or didn’t get the right first name or whatever.  I’d talk to the venue – if they’re cool with it, then they probably think it’ll run smoothly.  I’d just be a little nervous about the unknown of what could go wrong since it hasn’t really been done before.

Post # 8
Member
3949 posts
Honey bee
  • Wedding: October 2011

Trust me, your guests would not be mad if you “told them where to sit”.  People are a lot more comfortable not having to make that decision in this situation.  Otherwise it’s like walking into a high school cafeteria if you don’t know a lot of people.

Post # 9
Member
7908 posts
Bumble Beekeeper
  • Wedding: March 2012 - Pelican Grand Beach Resort

@hardtoconcentrate:  We had assigned tables only, but until you get to our seat, you as a guest have no idea if individual seats are reserved of not, so wouldn’t you need to take your escort card with you anyway?

OP, if you want to make sure that people take their escort card to the table, you could always combo the favor and the escort card, like tie it to a jar of candy or your coasters or whatever you’re doing for favors.

Post # 10
Member
2697 posts
Sugar bee
  • Wedding: June 2012

@mrsSonthebeach:  Yeah I think almost everyone took their escort stones. We only had assigned tables.

And OP, there could be people mingling, in the bathroom, at the bar when the “ordering” begins. I forsee this being more trouble than its worth. Assigning tables will save you a lot of headache in the end, and the kitchen staff will thank you!

Post # 11
Member
2651 posts
Sugar bee
  • Wedding: May 2016

As someone who cooks and sometimes serves wedding banquets, I largely dislike when there are  no seating charts with what people order. 

Everytime we get : 

People who forget what they ordered

People who see the options and decide they want other thing

The waitstaf yelling ” I need 3 fish” ” I need another chicken” 

Ofd number of people at the table. 

People who sit at the first served table and then move to the last served table to get a second helping. 

Guests pushing tables together

Post # 12
Member
2699 posts
Sugar bee
  • Wedding: June 2012

You just have to be careful people aren’t able to change their meal choice or forget what they ordered. Probably easier for the kitchen staff if you do make it as straight forward as possible :/

Post # 13
Member
4152 posts
Honey bee
  • Wedding: November 1999

@mrsSonthebeach:  I see what you’re saying.  But if there are no tables assigned (like in OP’s case), then the escort card doesn’t say a table number, and the guest just sits wherever and knows when they see the escort card that there is nothing assigned…because there’s no table number written on it.  In your case, it makes sense that they would take it because it says a table number, and you’re right, they don’t know until they get to the table whether their individual seat is assigned or not. 

I’m trying to think through the process because, like I said, I’ve never actually seen escort cards for an open seating wedding – they seem to be counterintuitive to me.  My head hurts.  Too much thinking for a Sunday.

Post # 14
Member
7908 posts
Bumble Beekeeper
  • Wedding: March 2012 - Pelican Grand Beach Resort

@hardtoconcentrate:  Maybe I missed something, but when did using escort cards and not assigning tables come up?

Post # 15
Member
1659 posts
Bumble bee
  • Wedding: July 2012

Juat talk this through with your caterer. They’ll be able to figure oh something that works for you and is logistically sound. Honestly, this sounds like more hassle and confusion for your guests than assigned seating, and I would definitely want to know the rate for fourteen servers.

Post # 16
Member
2651 posts
Sugar bee
  • Wedding: May 2016

Just as a note, the weddings that “flowed” the best for dinner service have typically been the ones with table assignments, guests get to pick where they sit at a table but kitchen and wait staff know ahead of time , ” table 3: 3 chicken, 2 beef, 1 fish, one veg.”

Having a list of names in the back is just confusing.  Some people give first names, some last names, some nick names, and then you have servers yelling, ” I fed John allready? What to you mean there’s 3 jimmy smiths?!”

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