Post # 1
We are trying to decide between two reception venues. We prefer one to the other in every way (including a substantial cost savings!), except for one – available space. Venue A (our preferred option) seats 110. Venue B seats 150. We have a guest list of 176. Sounds crazy I know, but note that this will be a destination wedding for most, only 10% of the guest list will be in-state. Additionally, several invitations are going to people whom we do not know well (distant relatives, parents friends), but that parents are insisting will feel “left out” if not invited. I can’t imagine all of these people making the trip, but what if they do?
A friend in a similar situation told me to expect one half to two thirds to come. Is this reasonable? We love the venue, but feel ridiculous planning for an event that will require 66 people to say no! On the other hand, it would be terrible to pay for the larger, less appealing venue and end up with only 100!
Post # 3
I say you should over estimate than under estimate. you don’t want to be in that situation where you will have no room for your guests. 66 is a large number and to save you the headache, go with B or look for other locations. hope this helped.
Post # 4
I am having the same dilemma… but I’ve always heard that 75% of your guest list will usually show up. Hope it helps 🙂
Post # 5
We had a similar set-up, with only about 10% of the 180 guests we invited living in-state. We ended up having only 95 people show up, but you really can’t count on that. I’d say go with the bigger venue.
Post # 6
I wanted to comment just to send a friendly warning 🙂
My mom made me invite a lot of distant relatives and coworkers of hers as well, and she insisted that many of them wouldn’t come anyway. I originally didn’t want to invite all these extra people, but because she was contributing financially, I felt like I should cave, and I did. Now, I don’t have all my RSVPs in yet, but it’s looking like only 10 percent of our guest list will decline, which means 90 of the 100 people we invited will attend. I’m REALLy hoping the last few RSVP’s we’re missing will be no’s, but my mom has heard that the plan on coming. And we’re an out-of-town wedding for everyone but five guests.
So, please don’t rely on only half your guest list coming. I did, and I really regret not putting my foot down more. Our venue has a 90-person capacity, so I’m really pushing it, and I completely regret it!
My vote would be to either cut your guest list so you can have the smaller venue (if nothing has been set in stone) or keep your guest list and go for the bigger venue, and cut things in other areas.
Post # 7
Wow 75% for a DW?? Maybe you can give more details. How far away will it be for most of these guests? Will they drive, fly? Do you think man/most of them have the time/money to come? Is the destination someplace exciting or expensive?
Of the 176, how many of them are distant relations, people you haven’t met, or felt like you had to include just to be polite?
Maybe you can really look at it with your parents and try to figure it out. I wouldn’t want to steer you wrong, but I’m not sure that the smaller venue is out of the question. I s it possible that your venus has an option to use a tent for an outdoor reception or something, in case you have too many?
Post # 8
This might help:
My wedding is OOT for 90% of my guests. Just a handful live in the state that its in. The drive time for the OOT guests is 6 hours.
We invited around 200 people. We are still waiting on a few RSVP’s but right now we are 24 days away from our wedding and have a solid 102 guest count. This means that about 1/2 of our guest list didn’t want to travel or couldn’t come due to other reasons. I hope this helps.
I know its different for each wedding, but I would guess that around 20% of your OOT guests will not come… but that is just a guess… It was more for us.
Post # 9
I wouldn’t count on that many no’s. I know of a bride who invited 130 guests, and 127 RSVP’d yes. You never can tell, and the last thing you want is to be panicking over where you’re going to put people since more people said yes than you expected.
Post # 10
Just to clarify, 90% of the invited guests will have to fly. The wedding will be in Seattle but a majority of the guests are from CA. The guest list isn’t set in stone so I am thinking we will start making cuts and try for the smaller venue. I am not sure what our goal should be though… 140? 150?
Post # 11
Personally, I’ll think you’ll be fine. I highly doubt all of that 90% will fly. I’ve heard you can expect 20% not to show, even if it is in town. But then again, you don’t want to be caught with too many guests for your space!
We were lucky. Our space can seat up to 400 people so we can add to our guest list as much as we want – which is getting us in trouble cost wise! Sometimes it’s good to have a venue that limits the list. 🙂
Post # 12
I’ve heard 50-60% for destination wedding… but be careful… Our Tahoe wedding is hovering at an 80+% accept rate right now. I’ve heard that’s pretty common for Tahoe, though.
Post # 13
I’d definitely go for your favorite venue and cut the guest list some to make you breathe easier. I’ve heard that you should count on about 80% turn out. We’re getting very few nos except for the people that I would have been shocked if they had come! Granted, we have about 40 people to hound for RSVPs, so maybe those are nos. I’d cut to 140, unless you can look at your list and say that people will not show up.
For us, I never counted my uncle and his kids (a total of 12 people–the kids are grown and reproducing) because they haven’t been to any family weddings in a decade. So they were no-brainers. If you have groups like that, go ahead and add more to the list.