Post # 1
I need your help!! I have been searching and searching for a good reception time line that fits my situation. Me and my FI are having our wedding at the same place, which I love because no travel time. Non the less my ceremony starts at 4pm for about 45 min or so, immediatly following cocktil hour for our guest. while we are finishing up the our last pictures with the family and eachother. ceremony starts at 6pm til midnight. which I have to figure out a way to eat first and for most (buffet style)! first dance, father daughter dance, speaches, slide show, money dance, cake cutting. I want to be able to do this just right where we have to do enjoy ourselves also. I dont want to just be doing something everytime I turn around and before I know it the day is over and it seems just a waste of time and money$$ 🙁 Can someone please help with suggestion or point me in the right direction!
Frustrated and confused
Post # 3
Here was our timeline. We had the same events (minus a slideshow), our ceremony was a half hour starting at 5, and our reception was from 5:30-11.
4:30 PM Guest arrivals
5:00 PM Wedding Ceremony
5:30 PM Guests Directed to Reception
5:30-6:30 PM Hors D’oeuvres Passed
5:30-6:30 PM Family Pictures
5:30-9:30 PM Host Bar Open
5:30-7:30 PM Photobooth Open
6:30 PM Guests Directed to Seats
6:45 PM Grand Entrance (Includes bridal party and kids, no parents)
6:55 PM Toasts (Maid of Honor and Best Man)
7:05 PM Bride and Groom Thank You
7:10 PM Buffet Dinner Served (Bride and Groom served by coordinator)
Bride and Groom Visit Tables After Eating
8:15 PM Couples First Dance
8:20 PM Mother Son Dance/Mother Daughter Dance
8:25 PM Cake Cutting
8:30 PM Bouquet and Garter Toss
8:40 PM Money Dance
9:00 PM Open Dancing
11:00 PM Reception Ends
Post # 4
@maria.perotti.3: I’m in your situation so I’m bumping this hoping people will have some good suggestions!
@redhead46: That timeline looks like a great option, thanks!!
Post # 5
For the reception I would try something like this:
6:00 Bride and groom enter reception/are announced
at the same time- caterer or designated family member fixes a plate for bride and groom from buffet and sets them at their seats.
6:05 bride and groom cut cake/take pictures with the cake (after this caterers can slice the cake so it is ready for guests to enjoy)
6:10 buffet is open and guests are called up by table to get food(let people with speeches/toasts get food first)/ bride and groom eat/ slide show plays in background
7:00 everyone has food, guests are eating, people with toasts are about finished with meal
7:00 toasts are given
7:15/7:30 toasts are done/guests are done eating/Bride and groom do first dance followed by father daughter and any other special dances (get these in early- there are usually a few guests who wont stay the whole reception for dancing, but want to see these special moments)
7:45 -12 Enjoy!! Dance, socialize, relax- all the official “posed” pictures are done, now you get to celebrate with your guests.
Post # 6
That actually really helps thank you!
Post # 7
@nikkialys: My only resevation about doing the cake so early its uaually a sign that the party is coming to an end but I am still going to keep this in mind. With 280 ppl I might want some of the to leave. lol jk kidding that wasnt very nice.
Post # 8
i agree this time line seems to be one to fit my needs. Were also having a photo booth. I have a huge family my guest list is at 280+ Of course not all of them are going to show but most of them will. so its really hard to be able to do everything without hurting someones feelings. I know you can please everyone. Im sure that day there will be things that go wrong but I would like things to run smoothly as possible.
Speaking of what do you guys think about a cash bar? I know the old school way is that you dont do that its tacky but 280 ppl and most of the drink like fish. if i did open bar my kids college fund will be non exsistant and I dont even have kids yet! lol Me and My FI are having free wine with dinner and have two free kegs of beer for our guest you think thats ok?
Post # 9
i dont blame you people say this is hard work but you dont realize all the small details that you really need to do, its really overwhelming!
Post # 10
@maria.perotti.3: I think if you can provide beer and wine for you guests that’s a great option and then cash bar for cocktails.
Post # 11
@maria.perotti.3: I understand the concern about people leaving, but I’d still recommend doing the cake earlier. I worked as a wedding coordinator/caterer for over 5 years, and after working literally 100’s of weddings I can tell you what usually happened.
Option 1) couple waits to cut cake until after dinner. At least 5-10 guests have asked the staff when the cake is being cut. Some family member or friend has left or stepped out to smoke/make a phone call etc. It takes about 10-15 minutes just to round up the majority of the guests so they can watch the cake cutting. or
Option 2) Couple cuts cake right after entrance. Everyone is still at the reception, in the same place and looking at bride and groom. Cake is ready to go when guests are ready to eat dessert. Photographer is in place, you get the pictures you want, and you don’t have to worry about it later in the evening.
Its not perfect for every timeline or event, but we usually recommended cake cutting at the begining of the night. If the guests haven’t even eaten yet, they wont be leaving just because you sliced the cake.
I give you a lot of credit planning a wedding for that many people- I know how crazy it can get, and it sounds like you are doing a great job.