Post # 1
We are having our small wedding and reception at an inn close to our house. Having the ceremony in their beautiful gardens and having dinner after. When I reserved the place I didn’t have to sign a contract or put down a deposit and I didn’t really think twice about it until now. Especially because it is up for sale. I just called telling them my concerns and asked if they could put something together and they said they don’t do that but the owners wouldn’t sell to someone who would close the doors. We are 4 months out and I’m not sure if we should go ahead there and hope it doesn’t sell (which I’m guessing it probably won’t very quickly at $3.9 mil) or find another place? Thoughts?
Post # 3
I think you need a contract regardless of if the place is up for sale or not. There are so many things that get assumed on both sides in event planning that it truly is to everyone’s benefit to put it in writing.
A couple of ideas:
– Can you schedule a 30 minute meeting with the coordinator and go over your event with her, write down the items, and ask her to initial the paper you write it on? Preferrably they’d do a real contract but this could be a halfway decent stand in if they really won’t budge. Then mail them a copy of the paper with a nice note (“Just for your records! Thanks for the meeting.”) via certified mail.
– You could also call and discuss the items you need guaranteed, and then at the end of the call, just say “I’m going to recap our conversation in an email and send it to you so we both have it written down. Would you give it a read over and make sure I captured everything correctly, then reply that the plan looks good?” An email communication back and forth can serve as a contract if something should go wrong.
Unfortunately, both of these methods – and even a formal contract – really are only any good if you’re willing to take them to court over it. But it does give you some peace of mind that they’re willing to agree to items in writing and documents you could produce if there did end up being any disagreements or a problem in the future. Good luck!
Post # 4
I highly advise you to get a contract to make sure everything is in writing. In the event of a dispute, the court will only accept written proof. Everything that is discussed orally or visually, it is considered hear say and it cannot be proven.
Post # 5
You need a contract. I wouldn’t give anyone any money without a contract. If the place is for sale, you could be out your money. Four months is a long time, and your venue could be sold. Even if you had a contract, the new owners wouldn’t necessarily have to honor it (this same situation happened to my friend and they lost all their money).
Post # 6
@abbie017: we didn’t sign a contract or put any money down so we wouldn’t be out any money but just wouldn’t have a place to get married!
Post # 7
I would definitely get some sort of contract. My friends had to end up scrambling to find a new reception venue two month before their wedding because the original place was sold.
Although I kind of suspected their wedding planner didn’t book something properly and that’s the reason it fell through. The new venue cost several hundred dollars more than the original, and the wedding planning company covered that cost. If it wasn’t their fault in some way, I never understood why they would eat the cost of that…
But I held my tongue. Wasn’t my place to question it and the new venue was amazing. Probably a better location anyway.
Post # 8
I would advise you get something in writing. If not a contract then some sort of receipt or something. They could change their minds and you would be out of a venue… get a something solid written up to cover your bases and protect yourself.
Post # 9
If you do not have a contract for service and have not paid a deposit any new owners are not under obligation to you. They could book your date on you, renovate and leave you stranded, or charge a substantially different amount than you anticipated. I’d get something in writing, fast, or find a new venue.