Post # 1
We’re looking to book the ceremony/reception at a restaurant in town. They asked us for a rough head count and we said 60 but we really have no idea. We live in NYC so nearly all family will be coming from out of town. We can really only pretty much guarantee 20 people but are assuming more will come.
I’ve never done this before so….how do you know and what the heck do you tell the venue?
Post # 3
Sorting this out always reminded me of “which came first, the chicken or the egg?” I need to know the venue’s capacity before I decide how many guests, but I won’t be able to pick a venue until I know how many guests I want!
I guess the easiest way around it is to sit down with your fiance and figure out the “essential” guests – who must be at your wedding. Do you envision it as a small, close friends and family wedding, or will it be bigger? Just try to figure out exactly which friends and family you would feel comfortable inviting, add a few extra if you’re going to allow your parents to invite others, and you should have a rough estimate of how many you’ll have.
Post # 4
WHen I was venue shopping I gave a very rough estimate of the amount of guests we wanted to have there (about 125). Honestly, I think most venues just ask because they want to make sure they can fit all your guests OR to see if you would satisfy any minimum guest counts they may require (our venue has a 100 min guest count on Saturdays.. which sounds small, but our venue only holds 125 people seated, 150 eople cocktail style).