Post # 1
I am helping to plan the rehersal dinner and while we want to keep the dinner very small, however we also don’t want to leave our Out of Town friends and family alone in the city while we are at the Rehearsal Dinner.
Does anyone have any advise on how to find out which guests are planning to arrive the night before our wedding verse come the morning of? Inviting all out of town guest would be too much, but I don’t want to miss someone who is traveling in the day before and leave them off this list.
Post # 3
I would just ask them about their arrival plans. If they’re coming in when the Rehearsal Dinner is going on, invite them to join. If they’re not coming in until the next morning, just say thanks for the information and we can’t wait to visit with you at the reception.
Post # 4
If you have a room block at a hotel, typically you can log in and see who’s made reservations, when they are checking in and when they are leaving. That would give you a good idea of who will be there when.
Post # 5
We’re asking guests on our RSVP if they’re arriving the night before and plan on joining us for our Friday night dinner. But if you meant you only want to invite certain of your Out of Town guests and/or don’t want to "open it up" unless a guest already has firm plans to come in early, your best bet is to ask what their plans are (or have the mom’s ask their respective relatives).
Post # 6
If it’s not possible to contact everyone individually (which is ideal) you might try email/evite.
I’ve been to weddings where the couple sent out an evite too Out of Town guests pretty close to the wedding date (like a couple weeks) about dinner for people who are arriving early. Unless your venue can’t handle the last minute additions, maybe go this route. Then people will already have their plans so not everyone will scramble to be there, but those who are will have a place to come.