Post # 1
My FI and I are renting a camp for a wedding weekend in the Texas Hill Country. There are some deluxe accomodations available, which we intended to reserve for VIP guests like MOG, grandparents:
However, most are “elegantly rustic” cabins with 4 bunk beds each.
I need to organize the sleeping arrangements. I can’t have guests pick their own cabins as certain guests should be kept away from each other and many cabins need to be reserved for handicapped guests, large families with small children, etc.
My question is – will people be offended if we ask them to stay in cabins? Also, is it offensive if we have all the guests pay the same amount and the cabins range in quality?
Post # 3
I think if folks are paying then you have to let them choose the accommodation themselves.
I’d personally not be comfortable with bunk beds or sharing a cabin, even if I were sharing with family, but I might be mis-understanding the arrangements— would two couples be “paired” up into one cabin of four? I’d prefer to be given the option to pay more for a private cabin. Which of course will mess up your counts. But if I had to pay to share a sleeping space with anyone other than my fiancé (and that includes sister, friends, cousins— anyone) I would not be happy.
The cabins in your photos look nice and honestly I’d not mind staying there (the bunk beds would annoy me, I like to share a big bed with the Mr, but I could cope). Just on my own terms.
Post # 4
If certain cabins need to go to certain people then you should book and pay for those rooms first then release the accomodation details to the rest of the guests. Are there other hotels close by? If so you should also mnetion those as some people might like to choose their own as they are paying. We are doing this, we will reserve the 2 rooms we want for my family and grooms family and then suggest the same hotel to guests, but also let them know of others close by.
Post # 5
I agree. Let them choose themelves.
Post # 6
@cpiccione: Also, is it offensive if we have all the guests pay the same amount and the cabins range in quality?
Aside from what the other bees have said. Yes I would be offended if I found out I paid the same amount for a bunk bed when sharing with 3 others as a couple with a private room. I think if you go down the booking for everyone lane you need to only charge the person the actual cost for their bed in the room. It kind of sounds like you are wanting to subsudise the cost for guests staying int he more expensive rooms?
Post # 7
@cpiccione: I agree with above, I forgot to address that part, guests should pay the going rate for each room as that would be really awkward if people found out. You can subsidise the dearer rooms for your VIP guests.
Post # 8
Cabins? NO WAY. There must be a hotel nearby? I would honestly not go to a wedding with such rustic accommodations, not to mention pay to stay in a cabin (with other people). Just my .02!
Post # 9
I had a few wedding ideas that involved detailed accomodation arrangements or it wouldn’t all work out. It was complicated! None of them worked in the end and we nixed the ideas.
In general, it is best to let guests choose where they want to stay – aka give them options. Let your cabins/bunks be an option as well. You can make a wedding website and lists these options as well as near by accomodations. If someone does book with you, then I’d ask them if they’d be OK with XYZ room since they are a family, etc.
Will your idea work if no one wants to stay at the camp? If you realy want the camp idea to work, they say you need to be able to cover it all up front.
Here are a few camp weddings, maybe see what they did.
Real Wedding: Becca + Brooks Camp Wedding