Post # 1
Hi ladies!! My and FI are very recently engaged and planning on an Oct/Nov 2015 wedding. We live in Florida and 95% of family that will be coming to wedding will be flying down from out of state. That being said, I want to make things easy on everyone, and have the ceremony/reception at a local resort (which obviously we are not lacking here in South FL). However, I know to have the reception at some of the local resorts can be a bit pricier than other local venues. There is another venue I do like, which is an old historic home in the “downtown” area where we live. There’s a hotel a few miles away that guests can stay at but people would probably not want to walk to the home. I would hate to have so many people either rent a car, or take a taxi, and our budget is somewhat limited, otherwise I would love to rent a party bus to shuttle people back and forth.
My question is for the ladies who have had lots of out of town guests – was your ceremony/reception site close to where your guests were staying and how did guests get to/from site. I know some family my rent cars, but a lot of his family who are younger with kids may not necessarily have the $$ to rent cars after flying down, etc etc. Or, maybe they’ll all just drive down and I’m worrying for nothing LOL!! I am hopeful that we can have the site at a hotel that guests can stay at while here, but if not, I want to make things as easy on out of town guests as possible!
Post # 2
- Wedding: November 2014 - 11/15/14-Vineyard
I too, have a lot of out of town guests. When I was getting quotes from hotels, I opted toward not only cost for the guests but those that had restaurants either in them or close by and ended up deciding on what that had a bar, restaurant and also had a free shuttle service within a certain mile area (which our venue is). They were more than happy to block the shuttle to take and pick up guests.
Try calling around to see if that is an option.
Post # 3
KatJoy227: So we are getting married downtown in June and technically, only a few of our guests actually live downtown. Everyone else is from the suburbs or is coming in long distance. We organized it so that our hotel, church, and reception venue are all within one mille of eachother (because even one mile in city traffic can take 20 minutes!)
We blocked out hotel rooms and we are having trolleys escort our guests for the night.
For anyone driving in, we have arraged for valet parking with the venue because parking downtown can be a nightmare and it’s very expensive, especially if you don’t know where you’re going.
If you’re having a ton of your guests drive to the venue, make sure parking is free and available! Otherwise, especially with out of town guests, you might run into parking difficulties and unexpected parking related costs.
Post # 4
- Wedding: October 2015 - Drury Lane
My fiance and I live in Chicago but his whole family lives in Denver, plus I have a few relatives coming in from out of state. We chose a venue that is very close to a couple hotels and also partners with them for shuttle service. We found this was the case with quite a few non-hotel venues- they will usually partner with a nearby hotel.
The only issue is the church for our ceremony is a bit far, so we are looking into doing a limo-bus to transport them from the hotel to the church and then to the venue. It would be much cheaper than having everyone rent cars.
Post # 5
How far is OOT for your guests? How many do you think will actually show up? What is the price per room on the resort hotel vs the hotel for this venue? Will many of them want to use your wedding as an excues to do other things (aka Hey, we are in FL anyway, let’s go to Disney!) Does the resort you would look at offer airport shuttle service, or would I have to find my own way there? I think that all matters.
For me, if the price of the resort hotel is $200 a night but the hotel near the other venue is $100 a night, that is worth the price difference in a car. And if I was going to FL anyway, I would highly consider making a vacation, which could also include renting a car. Also, unless you live in Orlando or Miami, I would likely be flying into one of those two cities as it is just cheaper and renting a car anyway.
Post # 6
- Wedding: March 2015 - On a Cliff Overlooking the Bay, Florida
I have about 75 people flying into FL from Boston form my wedding. I called around for prices for shuttles/ trolleys to escort them form the hotel to venue at $625 for 3 hours ($150 every adtl hour plus 15% tip) and only hold 25 people was absurd! I would need 3 trips (which they told me it would be an hour round trip form Hotel to venue back to hotel to pick up the next round….Ummm NO I can get from the Hotel to venue on a busy day in 15 minutes.) I told me FMIL about the prices (it’s mostly her family) so they might rent something else or sweet talk the hotel into using their airport shuttle because she is a diamond honors member for the hotel and she book and paid for ALL 20 rooms 8 months in advance.
Post # 7
i really wanted a historic mansion but i knew logistics of shuttling people back and forth was not worth it to me.
we chose a hotel so people could be in the same place to sleep and hang out as the ceremony and reception. i wouldn’t change a thing.