Out of town guests & venues

posted 2 years ago in Venue
Post # 2
Member
913 posts
Busy bee
  • Wedding: November 2014 - 11/15/14-Vineyard

I too, have a lot of out of town guests. When I was getting quotes from hotels, I opted toward not only cost for the guests but those that had restaurants either in them or close by and ended up deciding on what that had a bar, restaurant and also had a free shuttle service within a certain mile area (which our venue is). They were more than happy to block the shuttle to take and pick up guests.

Try calling around to see if that is an option. 

Post # 3
Member
2264 posts
Buzzing bee
  • Wedding: June 2015

KatJoy227:  So we are getting married downtown in June and technically, only a few of our guests actually live downtown. Everyone else is from the suburbs or is coming in long distance. We organized it so that our hotel, church, and reception venue are all within one mille of eachother (because even one mile in city traffic can take 20 minutes!)

We blocked out hotel rooms and we are having trolleys escort our guests for the night.

For anyone driving in, we have arraged for valet parking with the venue because parking downtown can be a nightmare and it’s very expensive, especially if you don’t know where you’re going.

If you’re having a ton of your guests drive to the venue, make sure parking is free and available! Otherwise, especially with out of town guests, you  might run into parking difficulties and unexpected parking related costs. 

Post # 4
Member
73 posts
Worker bee
  • Wedding: October 2015 - Drury Lane

My fiance and I live in Chicago but his whole family lives in Denver, plus I have a few relatives coming in from out of state.  We chose a venue that is very close to a couple hotels and also partners with them for shuttle service.  We found this was the case with quite a few non-hotel venues- they will usually partner with a nearby hotel. 

The only issue is the church for our ceremony is a bit far, so we are looking into doing a limo-bus to transport them from the hotel to the church and then to the venue.  It would be much cheaper than having everyone rent cars.

Post # 5
Member
2895 posts
Sugar bee
  • Wedding: May 2014

How far is OOT for your guests?  How many do you think will actually show up?  What is the price per room on the resort hotel vs the hotel for this venue?  Will many of them want to use your wedding as an excues to do other things (aka Hey, we are in FL anyway, let’s go to Disney!) Does the resort you would look at offer airport shuttle service, or would I have to find my own way there? I think that all matters. 

For me, if the price of the resort hotel is $200 a night but the hotel near the other venue is $100 a night, that is worth the price difference in a car.  And if I was going to FL anyway, I would highly consider making a vacation, which could also include renting a car.  Also, unless you live in Orlando or Miami, I would likely be flying into one of those two cities as it is just cheaper and renting a car anyway. 

Post # 6
Member
889 posts
Busy bee
  • Wedding: March 2015 - On a Cliff Overlooking the Bay, Florida

 

KatJoy227:  

I have about 75 people flying into FL from Boston form my wedding. I called around for prices for shuttles/ trolleys to escort them form the hotel to venue at $625 for 3 hours ($150 every adtl hour plus 15% tip) and only hold 25 people was absurd! I would need 3 trips (which they told me it would be an hour round trip form Hotel to venue back to hotel to pick up the next round….Ummm NO I can get from the Hotel to venue on a busy day in 15 minutes.) I told me FMIL about the prices (it’s mostly her family) so they might rent something else or sweet talk the hotel into using their airport shuttle because she is a diamond honors member for the hotel and she book and paid for ALL 20 rooms 8 months in advance.

Post # 7
Member
6279 posts
Bee Keeper
  • Wedding: October 2013

i really wanted a historic mansion but i knew logistics of shuttling people back and forth was not worth it to me. 

we chose a hotel so people could be in the same place to sleep and hang out as the ceremony and reception.  i wouldn’t change a thing.

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