Out of town wedding: Have some free rooms but who gets them?

posted 3 years ago in Etiquette
Post # 3
1768 posts
Buzzing bee
  • Wedding: June 2014

Can you divide the discount? Like if you need beds for 50, but only have 17 free beds, divide the discount of the 17 beds amongst the 50, giving everyone an equal discount? (or however many you have after giving your parents, etc, a free room).

Post # 5
7293 posts
Busy Beekeeper

@baynesss:  I would do what @StL.Ashley: said. I would find out who needs a room and then book the appropriate amount of rooms and then divide the cost equally amoungst the 50 guests. 

So 17 free beds plus 10 (or whatever amount) extra rooms @ $70/n would be  $700 / 50 = $14.00pp


Post # 6
731 posts
Busy bee
  • Wedding: August 2014

Our wedding is local for us, but a little bit of a distance for others. Our bridal party gets first choice since they will have to be there for the rehearsal and wedding, so we don’t want to make them drive back and forth.

It is really hard to have a preference beyond that, though. 🙁 I would try to choose who you are closest to whether that is family or friends AND/OR who you think needs the most financial assistance (i.e. my friends who are college students and struggling financially may get a choice before my aunts and uncles who have more money)…

Don’t feel bad about people paying though – I have been to so many weddings that have been a distance for me (and some of them we even drove back anyway). It happens. And some people who are even relatively close like to stay nearby because of drinking, etc. People don’t really sweat it too much if they have to pay for a hotel for a night or two.

Post # 7
460 posts
Helper bee

Can you put the details in an email and send it out with a “first come first served” approach? That way, people who do/don’t mind sharing can make the choice for themselves vs you making it for them, and it’s fair and not showing favoritism to anyone? Maybe withhold a couple of the rooms for those you have preselected already and just offer up what remains.

Good luck!

Post # 8
877 posts
Busy bee

If you are being given two houses.  Have one be the bride’s house and the other be the groom’s side.  Choose the residents based on who you was to be with before the ceremony.  Your parents, siblings or cousins, grandparents and closest friends would probably fit this category.  17 isn’t that many rooms!  

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