Post # 1
Hi Bees! Hoping you can help me with a question I have concerning our out-of-town guests.
We reserved a block of rooms for guests at Hotel A, which is also where we will be staying and where our day-after brunch is. However, when we sent the Save-the-Dates, I felt it was only fair to include a couple other hotel options in the area—should ours get booked or in case better rates become available elsewhere (Hotel A’s rates are still very good, though).
My question now is, what’s the best way to find out which guests opted to go with another hotel? So I know where to drop off out-of-town bags? At Hotel A, they’ll be giving a code when they make the reservation. But I haven’t requested blocks iat the other hotels I listed, so there’s no way for me to track who’s staying there.
I suppose the obvious answer is to include an extra reply card in the invitations asking where people are staying. I’m not a huge fan of dropping another $100-200 on the extra card, but I will if that’s the best way. Would this look tacky? How have other people handled this? Any thoughts on wording? Any help is much appreciated. Thanks!!
Post # 3
I’d say save the money- making the OOT bags is already a nice gesture on your part and wanting to bring them to guests not staying at the hotel you booked is an even nicer gesture. About 2 weeks before my wedding I called around to another hotels to see if relatives were staying there & dropped off bags for them. Don’t make yourself crazy over this though, do what you can!
Post # 4
- Wedding: July 2018 - Dreams Cancun Resort & Spa
I included something on my rsvps. Here’s how it read:
__ Yes, I have made arrangements to stay at Dreams Cancun
__ No, I will be staying at ___________________
Post # 5
Make your OOT bags for how many ppl that have RSVP’ed from OOT – couple extra for in-towners you know are staying at the hotel (bridal party, etc.). About 2 wks before the big day, call Hotel A and ask for an "updated pick up list" that clearly lays out who made reservations under your room block.
Look at your list of non-Hotel A OOTers and either 1) call the other hotels and ask if the Smiths made resi’s there or 2) contact the Smiths yourself and ask.
Post # 6
Thank you for your helpful responses! All these ideas are good ones… I’m so scrambled lately that most of these things never would’ve occured to me!
I’d love to get everything on one RSVP… although I am a bit concerned that all that info may not fit since I have to ask for menu selections too. I’ll see what our stationer lets me get away with. Thanks again!