Post # 1
So We are shooting for a wedding of 150 guests. Should I plan on inviting 200 and expecting 50 to say they can’t make it? or should I be really careful with who I invite and stick to around 150?
I don’t want to go over the 150 mark but want to make sure we aren’t under. We have to pay our caterer for 150 guests regardless of how many attend so I want to get as close to that number as possible so we don’t lose money.
Any brides out there have any advice?
Post # 3
We invited only the number of people both our venue and our budget could accommodate.
Post # 4
@maybride53114: invite only the number of guests that you plan on paying for. what does your budget allow? if you can afford all 200, then invite them, just don’t complain if they all rsvp yes.
Post # 5
We plan on paying for 150 but I’m wondering what the rate of guests saying yes versus no is? I know some family from out of state may not be able to make it but want to extend the invitation anyway. I guess it’s just a guessing game of who will show up versus who won’t.
Post # 6
@maybride53114: i think the average is around 10% will decline. in your case, don’t invite more than 165 people. you will be surprised who will sometimes attend when you least expect it.
Post # 7
Tagging in to follow this subject – I’m also wondering. Seems like it’s a slippery slope!
Post # 8
@maybride53114: Send out invitations (on the early side) that would add up to 150 people. As the regrets come in, then send more invitations to keep the number at or just below 150. If you invite more than the venue can hold, I guarantee you they will show up and you will be placed in the horrible position of having to un-invite people. No one wants that.
Post # 9
@maybride53114: We invited 190. Including my husband and myself there were 171 who RSVP’d yes (and 3 no shows on the day of). So in our case we had 90% of our guests RSVP yes.
If I were you I wouldn’t invite over your budget and count on many people declining if it will mean you cannot afford to pay for them if they accept.
Post # 10
I invited 150, got 100. I think inviting 185 would be a good compromise.
Post # 11
@maybride53114: I’ve heard 90% in town and around 60-65% out of town but its different for everyone. If you’re paying for 150 either way, I’d invite some number more than that (but never more than you could afford) since its fairly certain some can’t come. I’m inviting 166 and my guess is I’ll get around 135 or so (I really want to stay under 136 and the venue can’t hold more than 156). [But don’t worry about me, that includes 8 plus ones that don’t yet exist, my cousin in Hawaii and a friend who’s standing up in another wedding that day–I won’t go over capacity]
Post # 12
Just as another comment to anyone reading who hasn’t booked their venue yet. It’s usually better to low-ball the venue on the number of people you expect to invite so you aren’t in the position where you are on the hook for your max budget. In my case when we started wedding planning we had an initial list of 170 something, knowing it would probably grow a bit by the time we actually sent out invitations (which it did to 190). We gave our venue a preliminary guest count of 150 instead of 170 so that we wouldn’t have to stress about “meeting the quota”.
@maybride53114: If in the end you have less than 150 people but will still owe that amount, perhaps your venue will let you upgrade your package? That way they still receive the revenue they were expecting but you will get more from them instead of just paying for wasted plates. ( ie expanded bar package, upgraded dessert etc)
Post # 13
Post # 14
Thanks for all the advice, I think I am going to cut down my guest list and stay on the safe side!
Thanks to Pink Asawa for the hint, I’ll see and ask my venue about potential upgrades! I really want to add some lighting and that difference may be right in the price range or another entree/appetizer added would be cool! 🙂
Thank you my fellow Bee’s!
Post # 15
@Pink Asawa: Good advice. Our venue based our deposit and 6-month payments on the minimum we needed for the venue, which is much lower than the number we actually expect.