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You can talk to the inn keeper about getting a reduced rate if you can get a certain number of people to book their rooms. They might be able to work with you since the economy is sort of slow, and I'm not sure about the area but I'm sure that the tourism there is suffering like everywhere else.
I agree with MissAsB. I would approach it like a regular hotel block. Ask for a discount for securing a room block and then let your guests know the accomodation information. If the rates are reasonable, many people will probably book there just for convenience sake.
I tried that with the inn keeper and he is not willing to offer discounts. Given the venue, he can probably get away with that because they only book 1 wedding per weekend and we have the entire place to ourselves. At almost a thousand for 10 rooms it is just too much you know? Additionally, having people stay elsewhere kind of defeats the purpose because of the way that the venue and events are set up.
$1,000 for each room, or $1,000 for ten rooms? $1,000 for ten rooms is 100 bucks a piece, Ive paid a whole lot more to stay in a boring hotel for a wedding. I dont think sending out invites and including a accomodations card is fine.
Yes. The rooms range from $120.00 to $160.00. Several of them have more than one bed in them because they are huge. They are all filled with antique poster beds and amazing decor. The Inn is amazing from what I can see online.
AND
A friend suggested that if I am having everyone drive all that way (it is almost 3 hours as I mentioned before) the least that I can do is put them up in a room for the night.
Should I include any information about the accomodations or just link them to a website so that they can see what they would be paying for?
I do not think that you need to pay for everyone's accomodations. Your friend is wrong - I would think of it as "at least it's driving distance!"
I think your friend is wrong.
You do run the risk of some guests not coming because they cant afford it, (and the other side is, some might give 'lighter' gifts because they have to pay for a room.)
It depends on who you are inviting but Id include a card saying accomodations because my guests arent all very tech savvy
I will definitely include a card - I guess I am wondering how to word everything and what information to include...
It is really not your responsibility to put them up for a night. I've never heard of a guest expecting their hotel room to be paid for! If you can afford to pay for the rooms of your wedding party, that would be a nice GIFT, but in no way should it be expected!
I went to a wedding at a B&B and it was great. It was about 2 hrs from where I live, farther for others, and all the guests paid for their own rooms.
I think you should just include the accomodations information like you would normally do. They don't have to stay there if they don't want to. You could also include information about the brunch/breakfast the next morning. Since it is kind of destination, you could also include information about things to do on your website (if you are making one).
I think that's a reasonable request. Between you and your close family, you could probably fill those rooms easily.
I don't think you should pay for the rooms. Most people would prefer to stay there and will book it, I think. I'm assuming that you have more guests coming than the hotel an accomodate. Is this correct? If you paid for the rooms and had more rooms than needed for your family and bridal party then that would leave you in the uncomfortable postion of deciding who gets those other rooms, wouldn't it? Their rooms are a little less than what most of our guests will pay.
We won't fill the rooms but we don't have to pay for the ones that we don't occupy. I am going to have an insert with contact information for the rooms as well as an invitation to the champagne brunch the following morning.
Thanks for the input everyone!
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We are on a strict wedding budget and the venue that matches what we really want is almost 3 hours away and in a bed and breakfast that is, unfortunately, really expensive. Because of the distance that we are all having to travel, I would love to be able to book the rooms for our guests because we have use of the entire house for the day and evening.
Is there anyway of asking the guests to pay for their own rooms at the inn? We will pay for the rooms if we absolutely have to because the overnight event is what we would really like (we are not having a honeymoon most likely) and we can host a champagne breakfast in the morning.
I don't know how to go about doing this or if asking is beyond terrible...