(Closed) Percentage of Out-of-town guests who use Hotel Block

posted 8 years ago in Logistics
Post # 3
Member
2066 posts
Buzzing bee

We had two options to do our block – the way you are describing and another way, where we don’t have to pay if the rooms aren’t booked. 

We did our block a different way.  We have “reserved” 40 rooms, but they only hold 10 rooms at a time.  As the block fills up, they release more rooms until 40 rooms are reserved.  If our guests don’t book, we aren’t charged, but our entire block isn’t off the hotel market.  Make sense?  Guests have to reserve at our block 30 days before the wedding.  Any unbooked rooms go back on the market. 

The hotel gives us a report anytime we ask, so every couple of weeks I get the report, so I know who has and has not booked their rooms.  So far everyone that has booked a room has booked at our hotel.

I hope this helps!

Post # 5
Member
2066 posts
Buzzing bee

We looked at our guest list and figured that about 40 people would need rooms and we just went with that number.  The hotel said we could always add more rooms to our block if needed.  Good luck!

Post # 6
Member
1995 posts
Buzzing bee
  • Wedding: June 2010

OMG don’t do it!

we’re having thee worst experience with this.  I booked 10 rooms for 2 nights each at a nice hotel, the closest to our venue where I figured all wedding party & family members could stay.  We invited 175 guests so I thought this would be fine to start.

We booked 5 rooms.  We got screwed – nobody’s fault except my own – by not guaranteeing the night 2 days before.  That night 2 days before got booked up thus not offering our discounted rate.  Everyone wanted to get into town early and thus spend their whole weekend at another hotel.

Be careful – read the contract & don’t assume people won’t be super cheap.

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