Placement of Sign-In, Gifts, Seating, Etc…

posted 3 years ago in August 2013
Post # 3
469 posts
Helper bee
  • Wedding: August 2013

I plan to have programs somewhere close to the ceremony area along with confetti cones. Our guest book is actually advice cards so I might have them handed out after dinner so people actually fill them in. Or, they could be handed out during cocktail hour. We are doing our seating arrangements on a burlap board and they will be on a table with a sign saying “where do I sit” near the beginning of the reception area. Card mailbox will be close to where people enter our ceremony/reception on the cards/gifts table. I had signs made up for everything so I hope it’s fool proof. I’m not doing the sparklers but I would recommend having someone put them out closer to the end of the night. Otherwise, I think everything else can be ready to go before guests arrive!

Post # 4
3806 posts
Honey bee
  • Wedding: August 2013

We are not having programs so there’s no issue there. 

The coordinator will set up the wishing tree on a table in the cocktail area. 

The gift card and gift box table will be on the left of our sweetheart table. She said that she believes the gift table should be as far away from the door as possible and in plain view, just in case someone tries to make off with a gift or your money!

The sign in book will be near the escort table so guests can sign in and get their table assignment with ease.

Thanks to the Bees, I decided to place the favors (candles in a tin) at each place setting.

Post # 5
153 posts
Blushing bee
  • Wedding: August 2013

Wer are also not doing programs, so I’m not too sure…
Our escort cards will be on a table at the end of the staircase leading from our rooftop cocktail hour to the reception room so guests can just grab one as they move from one room to the next.
We are having guests sign our “guest book” which is really a signature frame on a table during cocktail hour.
Our cardbox/gift table will be next to our sweetheart table (also away from the door as TaurianDoll mentioned)
We are still undecided between sparklers and ribbon wands, but either way they will be in a basket at the reception desk next to the venue’s entrance so guests can take one as they send us off.

Post # 6
11300 posts
Sugar Beekeeper
  • Wedding: August 2013

We have two different venues, but:

– programs: not doing them; using a big chalkboard up against a tree instead

– sign in: not doing one; will have question cards at each table for guests to fill out (but your bench could be right inside the reception area entrance with a sign on it!)

– card box: ours will be on a table right inside the doors to the reception venue

– seating arrangement: same table as the card box, right after it (so people can drop off the card and then find their seat)

– exit display: not doing one; I would put yours somewhere visible during the reception, maybe nearby the exit doors? make sure you have a sign that says what it’s for and what time, and have your DJ/MC/someone announce it so that people can go over and get ready

Post # 7
8850 posts
Buzzing Beekeeper
  • Wedding: August 2013 - Rocky Mountains USA

@CaliBeeBride0813:  We’ve got an outdoor venue where the ceremony and the reception will all be in the same general area, with the ceremony off a few hundred yards from the rest of the activity.

We’re having a couple small tables right at the entry area to the reception with the guestbook, favors (koozies), and gift table.  This will be set up at the pre-ceremony cocktail hour and will be right near the tables with food and drink, so I think everyone will see them well.

We’ll set up another table by the ceremony with a program sign and a basket full of bubbles for people to blow.

Post # 8
430 posts
Helper bee
  • Wedding: August 2013

Our programs will be by the ceremony chairs with 2 of my cousins handing them out. 

Then at cocktail hour we still have 2 or 3 tables together that will have the guest book tree to sign, card box and place for gifts, and the escort cards. I was worried about the gift table but our planner said it would be good to have it in cocktail hour so guests didn’t have to carry it until the reception. But once the reception begins we will move the table to near our table. 

And then we do not have an exit. But I think near the doors and an announcement when it’s put out is a good idea to avoid confusion. Or can it be attached or with the escort card with a note?

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