(Closed) Planning a Group Excursion – Do they expect us to pay?

posted 7 years ago in Destination Weddings
Post # 3
Member
126 posts
Blushing bee
  • Wedding: May 2010

This is a toughie. It certainly would sounds weird to say something like “pay your own way” on the invitation.  Maybe you can negotiate a group discount for the excursion through the hotel, and then include the discount information for the guests.  This way, the fact that they’re paying is implied.

Post # 4
Member
633 posts
Busy bee
  • Wedding: April 2011

@mmcmahon: We just got home from our destination wedding and we planned 4 excursions for our guests. We let everyone know that it was optional and in cases where we got group rates we let our guests know it would be cheaper if they let us know ahead of time. We were always upfront about how much everything cost so that people didn’t expect us to pay. My father did end up paying for us to go on the one excursion, but that was a nice surprise for everyone. As long as you let people know it’s an optional event that you are organizing I don’t think they should expect you to pay. As soon as you can let everyone know how much it will be.

Post # 5
Member
46160 posts
Honey Beekeeper
  • Wedding: November 1999

You can just send a follow up email stating that you have more information from the hotel and that the cost per person/couple would be $___. Give your guests the imformation they need to book the excursion themselves (supplying the date that you will all go, if it was your plan that you would all go on the same date).

I’m sure no one would expect the bride and groom to pay for excursions but it is always best to be clear from the start.

Post # 6
Member
633 posts
Busy bee
  • Wedding: April 2011

Just thought of something else to mention! The tour groups in Cuba will say “Oh we have the best prices. Book with us or you’ll get ripped off.” 9 times out of 10 it’s the tour groups through your travel agent or resort that rip you off. I would bet that you’ll find the best savings and group rates once you are actually in Cuba. Depneding on how large your group is, it will be really easy for you to rent a coach just for your group. Shop around and dont get suckered in by the easy “tour group” route or you will really miss out and pay more.

Post # 7
Member
3049 posts
Sugar bee
  • Wedding: January 1991

Like other PP said, if you include prices, I will know that I’m responsible for paying. But if you just mention, we want to go on an excursion on such and such day… I would assume you’re paying. I like the words “optional” and “prices” for you particular excursion. That way, everyone knows that you would love them to come, but it’s up to them to get themselves there. Also, are you paying for their plane tickets or anything for them to get there? Not that you have to, but it may be more annoying for them to have to pay for the excursion and the destination wedding. They also may feel pressured to go because they want to help celebrate your wedding, but may not be able to afford it either. Just something to keep in mind. I’m sure you’ll get some good responses though! If not, it will be a good excursion for just the two of you! 🙂

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