Post # 1
My husband had an interview this morning that seemed to go pretty well. He was interviewed by 3 people – an upper-level manager and two mid-level employees (the job is at a research lab). He got a business card from the upper-level person but he forgot to ask for contact info from the other two people. Now, he wants to send each person a thank-you email but he’s not sure how to get his hands on their contact info. I told him to call the HR person who did his phone interview, and ask for their email addresses. Is this a good idea?
How vital is it for him to send thank yous to all three people? Would sending one to the upper-level person be enough?
DH is freaking out.
Post # 3
@LadyJDAG: Does the card that he did get have an email address on it? Usually all employees email addresses are formatted the same way- he wold just have to change the name.
Failing that, he could certainly ask HR for their email addresses or look on the company’s website if they have one.
Post # 4
I would recommend sending a thank you, reach out to whoever the HR coordinator has been guiding him through the interview process for the emails and send them electronically and then hurry up and sneak a hardwritten thank you card to the HR coordinator 🙂
Post # 5
@LadyJDAG: Like a PP said, email addresses are formatted in the same way. John.Smith@Company.com. He just had to substitue the first and last name. The only caveat is that common names often include a middle initial. That could turn an email address into John.A.Smith@Company.com.
I feel it is absolutely essential to send a thank you email to everyone who interviewed you (I’m a hiring manager for reference).
Post # 6
Thank you, everyone.
Looking up their emails was a no-go, because DH couldn’t even remember their first names (it’s something he struggles with, and he’s kicking himself for not writing them down. He was nervous at the interview).
Here’s how we handled it:
He emailed the HR coordinator and asked for the other 2 interviewers’ contact info. She responded by saying that DH should send her the thank yous and that she’d forward them to the proper recipients.
So, he sent a thank you to the HR coordinator that was addressed to her (since he couldn’t remember the other two interviewers’ names). The email basically said that he appreciates all of the HR coordinator’s help, and that he would like to extend his thanks to the two interviewers. In the email, he asks the HR coordinator to please forward the message to them. He also expands a little bit on what struck him most in the interview, and why he’d be a great candidate.
He sent a separate thank you email to the upper level person whose business card he got. The content was similar to the one he sent to the HR coordinator, but it was addressed directly to the upper-level person.
BONUS QUESTION: Should he send any snail mail thank yous on top of this? One of the PP mentioned sending a card to the HR coordinator – thoughts?
Post # 7
@LadyJDAG: I wouldn’t worry about sending a card by snail mail. Email thank yous are enough. You’d be surprised how few people even do that anymore.
Post # 8
Did they give him a timeline? I often don’t send snail mail thank yous after interviews because the process is done by the time it arrives. I think just email is ok.
Post # 9
I work in HR and I get phone calls/emails ALL THE TIME after interviews asking for mailing address, correct titles/spellings of names for thank you cards (because apparently I’m the only person who gives a card during interviews?). It’s no big deal, ask the HR person.
ETA: One thank you is enough – email or snail mail. Any more than that gets weird and desperate. Also under the weird and desperate category is sending gift baskets, calling excessively, etc.
Post # 10
@StL.Ashley: Thanks so much. It’s reassuring to hear from someone with HR experience. 🙂 For some reason, the HR coordinator at this company was not forthcoming when DH asked for the interviewers’ names. She really just wanted him to send her the thank you email so she could forward it along. That’s why DH composed it the way he did (addressing it to the HR coordinator as a thank you to her as well as the two interviewers. It downplayed the fact that we didn’t have names for the interviewers). I really hope we handled that well. I helped DH compose the emails.
I don’t think DH will bother with snail mailing a card. They told him they’d be making a decision by end of next week, and we’ve got a holiday between now and then. I think the emails are enough. He’s not going to badger them with phone calls or anything – he just wanted to make sure he expressed his gratitude and how enthusiastic he is about the job. He really wants it.
Post # 11
@Almost Mrs.P: They told him they’d be making a decision by the end of next week, so I think we’ll stick to just an email. Thanks!
Post # 12
@Jen041815: Wow – even email thank yous are rare? I’m hoping that means it’ll give DH a boost!
Post # 13
I have never sent out a TY card or email from an interview. Is it something that’s done in higher positions? I’ve only ever worked in retail or banking.
I’m glad he got it worked out =)