Post # 1
- Wedding: September 2014 - county fairgrounds
Ok so I’m kind of traditional in that I dont want the groom to see me before i walk down the aisle so that knocks out taking all our pictures before the ceremony. We also have 1 photographer so she’ll only be able to take pictures of me and the bms before the ceremony. The bms and I can get our pictures out of the way but that still leaves all the rest. I also don’t have a ton of vendors. The ceremony music is courtesy of my cousins, the food is from a groomsman’s parents, the cake is from my cousin, the dj is pretty much an iPod a mic and speakers, the best man’s sister is coming to help decorate the venue. I need help figuring out when to tell her to get there to help decorate the place, when to tell the “vendors” to arrive, how much time to allow for pictures before and after the ceremony how long to consider the ceremony (there will be 5 people doing short readings) when to tell the musicians/my cousins to be there to set up and start playing . Ive found a few day of schedules but they all have consisted of pictures before the ceremony and the need to check in the vendors… some help figuring it out would really be appreciated. O btw the ceremony is scheduled to begin at 3 pm
Post # 2
- Wedding: September 2014 - SPRING VALLEY COUNTRY CLUB
HMMM… My venue took care of a lot of that stuff. But here’s the run down
Vendors arrive 1pm (flowers)
Bride arrives at 3:45
Groom arrives 3:00pm
Ceremony begins at 4:30pm
Ceremony Ends at 5:00pm
Cocktail Hour for guest 5/6:00pm
Group photos 5/6:00pm
Dinner 6:15pm (four courses)
Dancing and so forth…any event you get the idea.
I only have one person doing a reading. So i am going with the standard 20/30 mins ceremony.
I’d have her come start on the venue about 2/3 hours before the ceremony. I don’t know what all she has to do or how much help she’s gonna have in it. But that should be enough time. Are you having a cocktail hour? You can do the group photos then. As far as formal bridals, i don’t know about that, I am not doing that. I have opted for a photographer to follow me around and just snap candids as i get ready and stuff.
Post # 3
I would box up your decorations in groupings of how you want them decorated. example: all welcome table decor goes in one clear plastic bin, all gift table goes in another… take polaroids of how you want them to look set up and tape to the side of the bin as well as a list of each item in the bin so it will be easier to set up and have it look the way you want on the day of.
Post # 4
Are you and the BM’s getting ready in a location far away from the groom and the men? If you can wrangle rooms closer together, or have someone designated to drive the photograper, you will be able to get a few shots of the men getting ready too.
Start with the ceremony start time (3pm) and work backwards and forwards from there.
Not knowing anything about your decor, it’s pretty hard for us to guess how long it will take to set up. Does she have to set up tablelcoths, runners, centerpieces, draping, cake table decor, gift table, guestbook table etc.? As the pp has said, be as organized as you can, with each element in a separate plastic bin, instructions and pics of the final product enclosed.
The photograper should be able to estimate how much time they need before and after the ceremony. Make sure the picture taking after the ceremony doesn’t take too long and ensure that there are refreshments for your guests while they wait.
Post # 5
BeeinBoston: Great idea about taking pics of what things should look like and to put everything for each table in a different bin. I am definitely taking that advice!
I still don’t know who or when I’ll decorate my reception venue, but this will come in handy when I eventually do!