pre ceremony, ceremony and reception timing. I need some help

posted 2 years ago in Ceremony
Post # 2
655 posts
Busy bee
  • Wedding: September 2014 - SPRING VALLEY COUNTRY CLUB

HMMM… My venue took care of a lot of that stuff. But here’s the run down

Vendors arrive 1pm (flowers)

Bride arrives at 3:45

Groom arrives 3:00pm

Ceremony begins at 4:30pm

Ceremony Ends at 5:00pm

Cocktail Hour for guest 5/6:00pm

Group photos 5/6:00pm

Dinner 6:15pm (four courses)

Dancing and so forth…any event you get the idea.

I only have one person doing a reading. So i am going with the standard 20/30 mins ceremony.

I’d have her come start on the venue about 2/3 hours before the ceremony. I don’t know what all she has to do or how much help she’s gonna have in it. But that should be enough time. Are you having a cocktail hour? You can do the group photos then. As far as formal bridals, i don’t know about that, I am not doing that. I have opted for a photographer to follow me around and just snap candids as i get ready and stuff.

Post # 3
1247 posts
Bumble bee
  • Wedding: October 2014

I would box up your decorations in groupings of how you want them decorated. example: all welcome table decor goes in one clear plastic bin, all gift table goes in another… take polaroids of how you want them to look set up and tape to the side of the bin as well as a list of each item in the bin so it will be easier to set up and have it look the way you want on the day of.

Post # 4
42166 posts
Honey Beekeeper
  • Wedding: November 1999

Are you and the BM’s getting ready in a location far away from the groom and the men? If you can wrangle rooms closer together, or have someone designated to drive the photograper, you will   be able to get a few shots of the men getting ready too.

Start with the ceremony start time (3pm) and work backwards and forwards from there.

Not knowing anything about your decor, it’s pretty hard for us to guess how long it will take to set up. Does she have to set up tablelcoths, runners, centerpieces, draping, cake table decor, gift table, guestbook table etc.?  As the pp has said, be as organized as you can, with each element in a separate plastic bin, instructions and pics of the final product enclosed.

The photograper should be able to estimate how much time they need before and after the ceremony. Make sure the picture taking after the ceremony doesn’t take too long and ensure that there are refreshments for your guests while they wait.

Post # 5
4591 posts
Honey bee
  • Wedding: October 2014

BeeinBoston:  Great idea about taking pics of what things should look like and to put everything for each table in a different bin. I am definitely taking that advice!

I still don’t know who or when I’ll decorate my reception venue, but this will come in handy when I eventually do!

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