Post # 1
When I chose our hotel I was under the impression they had a free shuttle for guests anywhere within a 5 mile radius so our guests that choose to stay the night could hitch a free ride to and from the venue (ceremony and reception at same place). Now it seems that may or may not be the case. The shuttle is a first come, first serve basis and it could get complicated for guests waiting for their turn on the way to the ceremony. Additionally, the buses may not still be running at the end of the night (depends on hotel occupancy and general demand for the shuttles how late they run).
That said, I don’t think we can COUNT on the free hotel shuttle. The venue is about 3 miles from the hotel. Should we hire an outside shuttle service at a cost of $600 to get our guests to and from or should they be able to pay for a taxi themselves? What is the etiquette here?
For reference, the wedding is local, but most guests live several towns away, maybe 30 miles. I think quite a few of them will choose to stay the night at the hotel (they are a good time crowd that enjoys their libations). Too there will be a handful of out of state guests. It’s a Saturday night wedding.
My instinct is to just hire the shuttle. But my fiancé is not so hip to this.
Post # 3
@yehyehgirl: I don’t think the shuttle is necessary. It might be different if the wedding was in some remote location where taxis would not be readily available and you were concerned about drinking and driving. That is not the case in this instance.
I think that in many cases couples are taking on way too much responsibility for your guests. I can make my own hotel reservation and provide my own transportation.
Post # 4
@yehyehgirl: Have you promised transportation to your guests? How many will be at the hotel?
It’s only 3 miles away – if guests need to – they can grab a taxi! I wouldn’t spend the cash for shuttle service.
Post # 5
Can you ask your venue how well taxis have worked for them in the past? DH and I hired a shuttle service for our wedding because we had about 75% of guests staying at the same hotel, and were told by our venue that due to their location (slightly rural) they have had problems with taxis in the past. I’d say if there aren’t that many guests who would require the shuttle, and if taxi service is good, don’t bother.
That being said, if have room for it in your budget, I’m sure your guests would appreciate the shuttle service.
Post # 6
@oracle: Our invites haven’t gone out yet but I’m hoping to finalize and order them on Saturday so this needs to be determined asap.
There is an thing that kind of complicates the issue. A year ago my siblings and I threw a surprise bday party for our mom, we used the same host hotel and the guests did get to use a free shuttle. But the venue was only a couple blocks vs three miles and shared the same owners (so of course they sell the shuttle to sweeten the deal of booking both their properties), and the party ended earlier in the night so there was no issue of the shuttle shutting down. The same guests are going to be staying for my wedding and they might assume they’ll have access to the same free shuttle even if I don’t include it on the invite.
@julies1949: Thanks for putting it that way, and now that you say it I think you’re right in general.
Post # 7
@Little_Nut88: Taxis do not troll for pickups at or near our venue. In my cyber stalking of the issue I came across another brides wedding website having her wedding at the same venue. She stated that there would be a “bank of taxis” waiting at the venue at the end of the night and guests are encouranged to take them so they do ot have to drive. However she worded it was fine in my opinion, seemed polite enough. I don’t know how you arrange for the bank of taxis but I should be capable of finding out. And in this scenario there is some pre planning for the guests convienience and they’ll know to bring some cash.
Taxis are readily available at the hotel. I would only need to arrange for them to show up at the venue.
Post # 8
If it’s mostly in-towners, I’d say no shuttle. If mostly out-of-towners, and you can afford it: go with the shuttle. If you do plan on using the shuttle, I’d include an info card with the invitation/accomodations paperwork so that the guests who would use it know it’s there, otherwise they might skip the wedding!
Post # 9
This is a social event. People get invited to holiday parties, founders’ day events, church events etc. If they can make it they will. If they have to plan it hotel and transportation they will. No need to coddle your guests. Just put the address of the ceremony and reception place on your invite and they will figure it out.
Post # 10
@yehyehgirl: Arranging for them to show up at the venue is a great idea!
Post # 11
Our venue has a fully secured on-site parking lot. Self parking is extremely easy. We already put a deposit down on Valet because someone put it in my head that we HAD to have it, and because it is the rainy season I agreed at the time. Now I’m thinking we should have skipped valet and went for the shuttle instead.
Post # 12
Get a shuttle so everyone can drink. You don’t want anyone to attempt to drive drunk, and my belief is that at a wedding none of your guests should ever need to open their wallets.
Post # 13
I think adults should arrange their own transportation. It’s nice of you to have a shuttle, but so not necessary.
Post # 14
I think I would be skeptical about providing transportation to and from the venue, for everyone staying at the hotel. It’s according to how many end up staying there, the capacity of the shuttle, etc.. If the venue is 3 miles away, that could mean a 30 minute round trip, in traffic. How could everyone get there by the time the ceremony starts? Most people start to filter-out of a wedding at various times, but if you have big partiers, a lot might stay until the doors close. People could be standing at the venue, waiting for the shuttle, after the doors close.
We’ve blocked 4 different hotels, but 1 is 4.5 blocks away from the venue, for those who need to walk back. My Dad, a non-drinker, was adamant about providing 4 shuttle vans or trolleys, just to accomodate those who like to over-indulge. His opinion is that if 5 people fit into a car, there has to be one willing to be a designated driver. BTW, both the groom and myself were raised in alcohol-free homes, so we’re talking about a possibly small number who would need a shuttle.