(Closed) QUESTION: How do you get welcome bags IN the guest rooms?

posted 7 years ago in Destination Weddings
Post # 3
Member
4824 posts
Honey bee

Usually the front desk hands them out when they check in.

Post # 4
Member
1498 posts
Bumble bee
  • Wedding: August 2011

When you set up your blocks at hotels, you can usually tell them you will have OOT bags and they will make a note on all the reservations people made in your block and hand them out.

Post # 5
Member
563 posts
Busy bee
  • Wedding: August 2009

Check with the hotel – some charge a fee just to hand out the bags; it might be a separate fee to put them in the rooms.

Post # 7
Member
1498 posts
Bumble bee
  • Wedding: August 2011

my block doesn’t charge me anything to pass them out.  now the arriving after part… hmmm, tough situation.

Post # 8
Member
1498 posts
Bumble bee
  • Wedding: August 2011

maybe have a welcome reception when you get there and pass them out then

Post # 9
Member
3526 posts
Sugar bee
  • Wedding: August 2010

Usually if you want to drop off OTT bags you have to drop it off before your first set of guests are set to arrive.

So I’m not sure w/o you physically being there how you would drop them off.

Most hotels hand them out at the front desk for free but if you want them in the room it’s an additional fee, usually per bag I think. I don’t really consider it hidden fees though because they are usually pretty upfront about that on the contract.

Some hotels do charge a fee to even hand out at the front desk.

Anyone in your wedding party or immediate family arriving before Saturday?

You might want to check with your hotel when they require you to drop the bags off.

Post # 10
Member
505 posts
Busy bee
  • Wedding: January 2012

Did you talk to a specific person at the hotel to get your block of rooms-like the sales team? If you did explain your situation of arriving late and see if s/he will let you FedEx the bags (already assembled) to their attention to bring to the front desk for your guests arrival.  Or check with a guest that to see if they can bring the bags in for you.  

I know that it would be special to put the bags in the guest rooms, but you never know if they will upgrade their room.  For example when BF & I went an out of state wedding, we checked in, but upgraded our room ASAP because BF’s mom made the reservation and didn’t know that we were gold club members so we asked for an upgrade and didn’t even see the room which was originally for us (we got hell from his mom!)

 

Post # 11
Member
414 posts
Helper bee
  • Wedding: January 2011

Depending on the facility – the fancy hotels DO charge and harder to negotiate from my experience

Here are they things they will charge (example: Four Seasons San Francisco)

1.  For the hotel to receive the package from you: (Sending package to the hotel) in preparation to give to hotel guests: that is charged BY WEIGHT or a pre-negotiated high rate

2.  To deliver to each room $5/room

3.  Tips from you added to the $5 above.

So if your venue is a fancy venue, expect charges

 

Post # 13
Member
563 posts
Busy bee
  • Wedding: August 2009

I’m not sure that just the bags is worth changing your travel schedule, but it might be nice for you to get there and have some time to go over the last minute wedding details (no matter how well you plan, there will be last minute hiccups, and if you are there earlier you will have more time to deal with them.)  This is particularly important if you are planning your wedding from a distance and haven’t sat down with your vendors in person to talk about what you want at your wedding.

Post # 15
Member
33 posts
Newbee
  • Wedding: September 2012

@FinallyGettingMarried: not necessarily true. I have worked at the front desk at both a park hyatt (hyatt’s luxury brand), and the Jefferson Hotel in DC (a 5-star, relais and chateaux property with an average nightly rate of $600). and neither property charges the bride and groom to place the welcome bags in the room – they or their planner drops the bags off at the front desk (since we are the ones who ultimately block the rooms), and once we know the room numbers for the guests, one of us would take the bags and place them in each room (NOT hand them out at check-in).  this is different at all hotels – i think a higher-end property will be more likely to take the time and effort to have the bags in the rooms, but most probably give them out at check-in. 

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