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I asked about the mark-ups on colored napkins or linens, whether or not they do 'midnight snacks' like we're used to in my hometown, what sort of centerpiece items are provided for free (I don't need to buy 45 mirrors or 180 votives now, woot!), and what sort of mix/match options you have (if there's a buffet lineup but you don't like coleslaw, can you swap it for something different?). Those are just a few of the Qs we asked.
Also, since I was booking so far out, I asked about what happens if they close/have to change our date, or if we do not use their facility what the penalties are and if that changes depending on whether or not they can book our date with another couple. Not the 'happy questions' but it's always good to know incase something were to happen or there was a death in the family that required moving the wedding.
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We are meeting with our caterer for the first time this weekend. We have already decided we are working with this caterer and they seem very flexible so far--we can bring in our own alcohol and they asked us to come prepared with a budget number so they can let us know what they can do for us at that price point.
The venue is providing basic items like tables, white linens and napkins, dishes, etc, but we are considering using the catering company for some additional rentals such as chairs and lighting, depending on the price.
Does anyone have any tips or suggestions for questions to ask the caterer at your first in-person meeting? In your own experience, what was negotiable and what was not? Of course I know these things vary from vendor to vendor and city to city, but I would still appreciate any feedback!