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Questions for venue vendors

posted 2 years ago in Reception
  •  
    1.
    Member
    723 posts
    Busy bee
    Julialimei    June 2011  

    Hi Bees,

    We're doing our first round of venue shopping over the weekend, and as a very newly engaged bride-to-be, I could use some help :-)

    What are the important questions to ask when visiting venues? What questions did you forget to ask but with you had? Any other advice?

    We're looking for a single location for the ceremony and reception, if that helps.

    Thanks so much!!

     
    2.
    Member
    3,044 posts
    Sugar bee
    camrie    September 5, 2010   Louisville

    Ask:

    Do they provide tables and chairs? Quantity? (Some will only provide up to a certain amount)
    Sound system?
    Do you have to rent a dance floor?
    Do they allow set up outside (if you have a venue with an outdoor area)?
    Is there a specific caterer you have to use?
    Is there fee for security (officers)?
    How much is the security deposit?
    Do you have to pay extra for the rehersal time?
    How much of the deposit do they need now?
    How many mos do they need notice for cancellation and do you get the full amount back?
    Do you have an allotted amount of time and how much are additional hours?

     
    3.
    Member
    723 posts
    Busy bee
    Julialimei    June 2011  

    Thanks so much Camrie, that is really helpful!! Smile

     
    4.
    Member
    3,044 posts
    Sugar bee
    camrie    September 5, 2010   Louisville

    No problem...we are doing the same thing (ceremony/reception in the same place).

    Check these out for more info, if you haven't already:

    http://www.elegala.com/go/ideas_advice/for/questions_to_ask_your_reception_site/
    http://hubpages.com/hub/bestquestionsforweddingvenues

     
    5.
    Member
    767 posts
    Busy bee
    marlew    October 23, 2010   Ajax, Ontario

    do you need insurance

    do they have an in house dj you have to use or can you bring in anyone

    what kind of standard linens do they have and are they floor or half length

    how many people are allowed at the tasting and how much it is to bring extra people (i.e. mine is only for 2 people, we're paying for our parents to taste the food)

    are the tables rounds of 8, 10 or 12

    is there a rental fee for the room on top of the per plate cost

    what is the minimum and maximum number of guests

    are chair covers provided

    are candles or open flames allowed

    are they any set up costs involved

    how long is the bar open

    is there a cake cutting fee

    are gratuities and taxes included in the cost per plate

    what is the discounted cost for vendors meals

    what is the discounted cost for kids meals

    what is the ratio of staff to tables

    what's the fee structure

    is parking free

    is there a safe in the bridal suite

    (if needed - are there hotels in the area and do they have a relationship with any of these)

    is the facility exclusive to you or how many other functions are happening the same day/night

     
    6.
    Member
    723 posts
    Busy bee
    Julialimei    June 2011  

    Thanks Marlew!! Great questions!

     

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