Post # 1
I am getting married in Oct 2015 on Hamilton Island. I am flying there this weekend to meet with my Wedding Planner. Does anyone have any tips on what I should ask her? Any advice is helpful as I want to write down all my questions so I dont forget when Im there!!
Post # 2
First, make sure you read over the contract very carefully and check that it covers everything you actually need/want her to do. Is she primarily a wedding planner, or a day-of-wedding coordinator (or both)? A lot of wedding planners and coordinators write into their contract that they won’t do things like pick things up for you, run wedding errands, help decorate, set out place cards, or a million other things that you might assume would be included. If you want them to do these kinds of things after signing the contract, they will almost certainly refuse or charge you an extra fee.
Secondly, ask them about their pre-existing relationships with vendors, but also ask how open they are to you choosing your own. Plenty of wedding planners get kick backs from vendors they refer and can easily fall into a rut of recommending vendors that are easy and profitable for THEM to work with, rather than a business that will give you better results.
Thirdly, make sure that they are on board with your wedding vision. Planners often devolve into ‘cookie cutter wedding’ territory because it makes their lives simpler to just do what they are used to. Which is fine if you like that kind of thing. But if you don’t, you need to make sure that they will listen to and act on your vision rather than steamrolling you.
Ask for example pictures, but also ask which parts they are personally responsible for. It’s not going to do you much good if you think they are going to set you up a beautiful dessert table when in reality a completely different decorator did that part of the wedding.
So yes, just ask a range of questions and ensure you are getting value for money. Ask how their involvement will save you time and stress, and if they can get you exclusive pricing with vendors. Ask how often you can expect to hear from them, and what their checklist looks like. Wedding planners can be great, but they can also be a huge waste of money if you hire the wrong person.
Post # 3
These questions were on my first list:
Questions for Coordinator
How many guests does each table seat?
Microphone needed for ceremony & reception?
Onsite pressing of wedding dress? Is there a cost?
Cost of a blue & white orchid bouquet?
What are the color lights for dance floor?
Cost for guests to attend who are not staying at resort?
Do you offer discounts on room prices for wedding guests to book through the resort?
What happens if it rains?
What kind of wedding cake is available?
Is there a cost to do a rehearsal dinner on Friday 3/13? How does the rehearsal dinner work?
Can you explain the onsite photographer options?
How long are the ceremonies, typically?
Will there be a sound system for the ceremony? Who will handle the music cues?
Can we bring favors into the country?
We want to do “welcome” bags – can staff put them in the rooms? How do other guests handle this?
How many weddings are held per day?