Questions You Asked (Or Wish you Asked!) While Looking for Venues!

posted 2 years ago in Venue
Post # 2
585 posts
Busy bee

GymnastQt009:  Really important ones that we did ask or wished we had asked:


  • What is the backup plan in case it rains?
  • What does the venu include in the cost? Rentals? Catering? Cake? a coordinator? If not, do they have a prefered vendor list and are there pentalties if you go off of it?
  • If they provde them, what are the costs of all rentals (tables, chairs, arches, decor, etc)
  • Are you serving alcohol? If so, what are the regulations, staff requirments, etc?
  • Is it handicap accessible? (old people aren’t particularly great in sand)
  • Where is parking?
  • Do they have an issue with outside food (like favors/candy bar..I only say that because mine did)
  • Do they provide AV equipment or does your DJ need to bring it?
  • Is there a set up or clean up charge?


this seems like a pretty detailed list, but I literally just went through my notes and picked out the maybe not so obvious ones we ran into. I would first figure out what you want and require at your wedding, then just straight up ask them what their cost breakdown is and what they include. Then go from there.

 *also, after everything has been agreed upon, write it down as you go and get every little detail in the contract. My venue tried to change things on me half way through and I pulled out my old contract and told them heck no. They are legally bound to that original contract if it is signed by both parties.



  • This reply was modified 1 year, 12 months ago by  texaslemon.
Post # 4
1302 posts
Bumble bee
  • Wedding: February 2015 - Chapel on Base

texaslemon:  Great list! 

* water for centerpieces

*real flame candles vs. LED  candles

One venue we looked at wouldn’t allow water in the centerpieces since it was a dance ballroom. 

Post # 5
2364 posts
Buzzing bee
  • Wedding: November 2014


Yeah, we failed to look into that, got all venue happy and found out after putting the deposit down that there was NOTHING within a 30 minute drive.  

Post # 8
1072 posts
Bumble bee
  • Wedding: July 2014


  • Are you planning any renovations on any part of the venue before the wedding? And what is your plan to compensate any couples who may be affected by renovations, if so?
  • How close are the bathrooms, and what is their capacity? Are there alternate bathroom solutions? Are the bathrooms easy to access for elderly/disabled guests?
  • Where are the nearest hotel or accommodation solutions for guests? Do they work for a range of budgets?
  • What is the Plan B for bad weather?
  • Do you have an ‘approved’ vendor list or can we use our own vendors?
  • Is a gratuity expected? Is it automatically added? And if so, how much is it? Does the gratuity go to the  staff or the venue?
  • Do you provide a planner or day of coordinator?
  • Who will my point of contact be if we book this venue?
  • What is your policy on corkage/cake cutting? (Cake cutting can be surprisingly expensive.)
Post # 9
122 posts
Blushing bee
  • Wedding: June 2015

GymnastQt009: Some other things that came up for my venue…

  • Are there outlets?
  • Can you tape things to the walls or hang things from the ceiling?
  • Do you allow open flames (candles)? 
  • What is included in the rental for table. Maybe only white tableclothes and plates instead of colored ones.
  • A big one for me was: Can I bring my dog?<br /><br />The rain one is huge… make sure they don’t double charge you in case of rain (so you have to rent the indoor space too)!
Post # 10
1072 posts
Bumble bee
  • Wedding: July 2014

angyjaxon:  Good point, I totally forgot the candle thing! Lots of venues don’t allow open flames. There are also often limitations on electrical equipment (eg. for band/DJ) if it is high power and coming from an external vendor. I’d also ask about noise restrictions late at night and their policy on hosting other weddings on the same day. Being one of three brides in the same area at the same time could be a bit depressing, as well as confusing for your guests. Some venues now are basically wedding factories and host 6-10 weddings on the same day so you are limited to very brief slots.

Post # 13
1072 posts
Bumble bee
  • Wedding: July 2014

GymnastQt009:  Best of luck with it all! And if you forget to ask anything, remember you can always email them later and follow up.

I also want to emphasise the renovations thing since I know way too many people who have been caught out by this, including myself. It made my life in the month before the wedding pure hell. If they tell you “Oh yes, but we’ll totally be done [six months before the wedding, three months before the wedding, any time before the wedding], DO NOT BELIEVE IT and get something written into the contract about what they need to do to fix things if the renovations run over schedule. Because renovations always run over schedule. Always.

Also, don’t assume that they will keep any promises they make you at any point unless it is in the contract. Do not sign a damn thing until you have gone through that contract with a fine tooth comb and got them to add/remove anything and everything that doesn’t gel with what you have been told. It doesn’t matter how minor or obvious it seems to you at the time, or how many extravagant promises they make, if it is not in the contract it does not exist. You are making a major financial investment and you must cover your ass.

Post # 14
1002 posts
Bumble bee
  • Wedding: November 2014

FI owns a high end restaurant so we tended to ask more questions regarding the food and beverage program. 

  • Are syrups made in house?
  • WIll the food be made fresh the day of?
  • Does the chef check each plate before being brought to the tables?
  • Are vegan options available? (FFIL is a vegan somtimes haha)
  • What are the children’s meal options?
  • Can we add candles on each step?
  • Do you provide a microphone and table for the officiant during the ceremony?
  • Can I visit when a wedding is set up to see the room/lay out?
  • Willt here be any other events going on at the time of my wedding?
  • Can we have heaters on the balcony?
  • What is the cost for valet service?
  • Do you have a list of priority vendors?
Post # 15
1072 posts
Bumble bee
  • Wedding: July 2014

Lbward6:  Great list, especially finding out the venue’s policy on dietary requirements. That is a very important question to ask. Also finding out when you will be allowed to set up, and if they can guarantee a rehearsal time (if you want one) close to the wedding.

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