Post # 1
Background: Our reception site maxes out at 200 people 20 tables of 10 plus Bride & Groom at Sweetheart. At this time we have sent our save the dates to our 200 person guest list. We have a “B” List of about 12-15 people and a handful of guests that we are inviting as singles but would love to give them dates. Do we invite them all and hope for the best assuming the 20% will respond no or play it safe? I welcome any comments advice or personal averages
Post # 3
I voted for your B list is small. Is your guest list in Excel? I would add another column for likely to come and start marking them appropriately. That would give you a better idea if you can invite more.
For example, I invited a family of 5 but our wedding is a Sunday and the dad is a pastor so I marked him and their son “N” but other 3 “Y”. We also invited some children but think some of them will get a baby sitter. That helped us figure out how many we could comfortably invite.
I don’t have an occupancy max though, just a budget max. I figured worse case scenario the catering costs more. I might be more hesitant if I was at max capacity.
Post # 4
I’d go through your list first and figure out if there are any definite nos on it (family who won’t travel, etc.) It’s definitely safe to assume some number of people will say no, but we had been guessing we’d get a 60% yes rate (out-of-town for lots of people) and right now are at 75%, which if it holds, will put us just above our venue capacity—a little scary. I think we’ll be fine since it seems the yes people respond first and a lot of the last people to answer are our most likely nos, but still, it’s not so fun to be wishing for declines. (We’re just going to go with it if it turns out that way since our venue is a park with no formal seating so I don’t think anyone’s going to be counting, but wouldn’t work with a formal table arrangement.)
That said, your b-list is so small it seems like it won’t make much difference. You can *probably* safely invite 250 for a turnout of 200 (80% acceptance rate)—but only you know your guests well enough to guess who will actually come.
One thing we did was to send all of our out-of-town invites out two weeks before our in-town invites. In theory, we were hoping we’d know whether we could include a few more local friends if Out of Town people RSVPed no early, but in practice this only worked with a few people….still, with a 200-person guest list, just having those few responses early on might be enough to make you feel secure sending the extra invites out.