Reception Timeline help!

posted 2 years ago in Reception
Post # 2
Member
220 posts
Helper bee
  • Wedding: July 2014

I think that some of the times are a bit off, such as the entrances.  Will it really take 15 minutes for all of the entrances?

I have two pieces of advice:

1.  Talk to whoever is going to be in charge of keeping the time on your wedding day and get their advice.  Mine was the coordinator at my venue, though my DJ said that he often fills that role at other venues.  Even my photographer offered to fill that role if needed.  Assuming that person is a vendor, they should be able to give guidance.

2. Don’t assign a time to every single thing.  Instead, have a start time for the big things (or things like dinner, which your caterer might want a time for) and then list the order.  You don’t want to be stressing that something slotted for 5 minutes took 3 or 6 or something like that.

For refererence (because I liked seeing other people’s during planning), here was my timeline. 

4:00-5:30: Guests at cocktail hour, picture time, introduction whenever we are ready (we finished pictures at about 5:00 and had our photographer let the coordinator know we were ready for our entrance.  We entered and then the DJ let everyone know that they still had some time to mingle, eat the delicious appitizers, and sip cocktails before dinner)

5:30-6:30: Dinner and toasts (ours was a buffet, so the toasts started after everyone had gotten their food and the toasters had eaten.  I honestly don’t know what time toasts started, but they ended with enough time for people to mingle some more before the dances without it being a super long time)

6:30-7:30: First Dance, Father Daughter Dance, Mother Son Dance, open dancing

7:30-9:00: Cake Cutting, Bouquet and Garter tosses, open dancing

Good Luck!

Post # 3
Member
1632 posts
Bumble bee
  • Wedding: August 2014

My timeline is super detailed! I know you’re supposed to be more vague, but this is just more my style. Here’s mine; 

 

<br style=”font-family: UICTFontTextStyleBody; font-size: 17px;” />10am………………Bridesmaids meet at Hotel<br />10-12………………Breakfast & Massages in bridal suite<br />12-3:00……………Makeup & Hair<br />3-3:30……………..Pictures with girls<br />3:35………………..Leave for ceremony<br />3:50………………..Put on wedding dress<br />4pm………………..Ceremony starts<br />4:30………………..Ceremony ends<br />4:35………………..Receiving line into cocktail hour<br />4:45………………..Saxophone/hookah bar/food/bar/cigar roller

<div style=”font-family: UICTFontTextStyleBody; font-size: 17px;”>6:00………………ice sculpture delivery to reception area/cake delivery <br />6:30………………..Reception seating<br />7pm………………..Reception introductions<br />7:05………………..Bride and Groom dance<br />7:10………………..Serving dinner<br />7:30………………..Toasts & Blessings, (guests to continue eating)<br />8:00………………..Father daughter/mother son<br />8:10………………..Open dancing/Money dance<br />10pm………………Garter removal, garter toss, garter placing, bouquet toss<br />11pm………………Cake cutting<br />11pm………………Open dancing</div>
<div style=”font-family: UICTFontTextStyleBody; font-size: 17px;”>1am………………….start cleanup </div>
<div style=”font-family: UICTFontTextStyleBody; font-size: 17px;”> </div>
<div style=”font-family: UICTFontTextStyleBody; font-size: 17px;”> </div>
<div style=”font-family: UICTFontTextStyleBody; font-size: 17px;”>We paid for 3 extra hours at our venue because we have a lot of people traveling from over seas. </div>
<div style=”font-family: UICTFontTextStyleBody; font-size: 17px;”>My advice to you is that the introductions and things go much faster then you would think. Don’t reserve 15 minutes for something that takes 2 minutes. </div>
<div style=”font-family: UICTFontTextStyleBody; font-size: 17px;”> </div>
<div style=”font-family: UICTFontTextStyleBody; font-size: 17px;”>Also, I was told cake cutting is like the last thing, so make sure that’s the very last thing! Hope this helps! </div>

 

 

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