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I would be completely honest with her. I think you need to say that when you first started working with her you clearly stated you would only want 175 people max, you need to be firm, but not mean.
Where is your venue Lynzee?
I'd be frank with your coordinator... Tell her that you were honest about your guestlist and that you need to be firm with it, and let her know that that unexpected fee wasn't on your radar.
If your coordinator has experience, she should be able to work the situation out with the reception site.
That sucks though-- nothing like adding stress!
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Alright bees, I need advice!
Since day one (middle/end of June) of meeting my reception coordinator, I have said my max number of guests is 175 and she has said nothing about a minimum. Then I asked for a contract, and she said they don't have one. Well, I just received a "contract" that states I understand the policy regarding the minimum requirement and that if my guest list "does not meet the 200 adult dinner guarantee, I understand that I will be charged for the difference in order to meet the minimum". WHAT!?! So if I have 150 guests, I will be charged for an additional 50 entrees? Yeah right!
Any advice as to what I should say to this coordinator when I call her? I am sure she has dealt with brides calling her and asking what this is, and that she has quickfire responses by now. So frustrating!!!