Post # 1
We are getting married July 5, 2014. I emailed my coordinator (shes provided by the venue) today to ask about the tasting, and she responded we also need to set up the time for the rehearsal….
EXCEPT – they are closed July 4th and no one told us. I understand it is a holiday, but you think she would have mentioned this when we booked our wedding – that we would have to rehearse the 3rd. We have a big BBQ rehearsal dinner scheduled for the 4th!
Is it going to be a disaster if all bridal party members can’t attend? We will make sure that the best man / maid of honor will be there, and choose someone to walk down first that can also attend so they know where to go. Also – our families can definitely attend.
The problem is that none of my bridesmaids are local. Four live about 45 – 1 1/2 hours, one lives 3 hours, one lives 4 hours and one is across the country! Same for FI’s groomsmen – about 4-5 are local but the other 4 either live 2 hours away or across the country. I can’t imagine asking ppl to drive that far for a 30 minute rehearsal!
ALSO – she told me she has no tasting times available in March or April. UM – what? We have to let her know what meals people want yet we aren’t allowed to come in and taste the food? I need these invites ordered by April 1 so we can send by May 1.
I am highly annoyed right now! LOL
Post # 3
I’d be annoyed too. But no, it’s not the end of the world if all your bridal party can’t be at the rehearsal. It’s a pretty simple setup usually, like “A you follow B, B, you follow C…” and I’m sure your girls will be able to figure it out! You can do a quick overview before the rehearsal dinner, maybe?
I wouldn’t cancel your BBQ dinner, though. That sounds fun!
As for the menus, I’d be annoyed by that too. I’d follow up on that with dates and your logisitcal requirements and ask her to work something out with you. It seem strange that she’s 100% booked up for two months and can’t make anything work.
Post # 4
Yikes that is annoying, that is a big detail that they should not have missed when booking the venue with you. But in all honesty, I don’t think it is a reason to freak out. As long as all your family and bridesmaids make it to the BBQ, that’s all that matters. My mother just got remarried and half of the groomsmen and bridesmaids missed the rehearsal (my mom and her new husband had their children as the bridesmaids and groomsmen and a lot us didn’t fly in until after the rehearsal).
No need to worry! But def a reason to be annoyed.
Post # 5
I was a coordinator at a wedding venue for about 5 years. Trust me when I tell you, there is time for you to do your tasting. Let’s say that your venue truly is 100% booked for tastings, there are always INFORMAL tastings. When a client couldn’t come in at our formal tasting time, I would have them come in during someone else’s wedding or event and have our chef make an extra portion. We couldn’t always sit down and discuss the nuances of the food, but they were always able to sample something.
My advice would be to email this lady back and say something like: My fiancé and I think it is very important to do a menu tasting before choosing our final dishes. We are very flexible and would love for you to squeeze us in sometime in March or April. Let me know what time works best for you.
If she STILL is giving you a hard time, request an informal tasting. If all else fails, speak with the manager.
Remember, the squeaky wheel really does get the grease.
Post # 6
I would still plan to have your rehearsal and rehearsal dinner as scheduled on July 4, but just have the rehearsal at your rehearsal dinner location or another available place. As long as a key person is available to see the layout of the venue with you on July 3, you should be fine with this.
As for a tasting, some venues (such as the one we chose) do not offer complimentary, personalized tastings. Instead, they hold a couple of tastings per year, and you need to make plans (and pay a fee) to attend one of them. However, someone at your venue definitely should have provided you with this information in writing when you signed your contract. I can’t imagine being a month away from mailing your invitations and not having chosen a menu yet.
Post # 7
- Wedding: February 2013 - Mansion House at the MD Zoo
@weatherbug: Unless there’s some “off” setup about your venue (stairs or something…?) you don’t actually have to rehearse at the venue. You can do the rehearsal on the 3rd with whomever can make it, and then at the rehearsal dinner just have everyone line up in a parking lot or the restaurant or whatever and run through it once. So long as everyone knows where to stand the the best man knows when to be ready with rings (ditto readers, anyone involved in wine ceremony/handfasting/etc if you’re having any of that) you should be ok. Think like a play–give people their “cues” and the general order of things and you should be ok.
And that’s weird about the tasting. Although our caterer did the tasting before we booked (that’s half the reason we went with them) but of a sampling of all the foods they make, not necessarily the ones we specifically were going to have. Do they have sample menus or an idea of the dishes you can choose from? Maybe you can just have your reply cards be the basic beef/chicken/fish/veggie options and a place where people can put dietary restrictions and you can choose the specific dishes later? Like tell people they have the choice of beef or chicken but pick later whether you’re serving chicken cordon bleu or roast chicken? Does that make sense? Would that work for you?
Post # 8
@weatherbug: Just following up. Did you ever schedule a tasting? Did you decide on your rehearsal dinner?
Post # 9
@TheMrsTulip: Yes to both.
We are going to do our rehearsal on the 3rd, and make sure the key people are there (maid of honor, best man, etc.). We are still having our BBQ rehearsal dinner on July 4, and will go over what we are supposed to do with the people who missed it on July 3.
We also talked to the venue coordinator and just let her know we absolutely needed a tasting in march. She figured things out and we have one scheduled for March 15, so all is good 🙂
Post # 10
Are you having a plated dinner where you need to send guests menu choices with their invite? Ya I just found out our venue only does group tastings 4x a year which is annoying but cheap for them. I’m so over food planning that I’m not even going to that lol. Just choosing what sounds good and easy to not screw up :/ hopefully it will be good
Post # 11
@Allyg: Yes, we have to have pre-determined counts for our plated dinner.