Email from the Venue Coordinator…um, wtf?

posted 3 years ago in Logistics
Post # 3
Member
11740 posts
Sugar Beekeeper
  • Wedding: November 1999

I’d be annoyed too.  But no, it’s not the end of the world if all your bridal party can’t be at the rehearsal.  It’s a pretty simple setup usually, like “A you follow B, B, you follow C…” and I’m sure your girls will be able to figure it out!  You can do a quick overview before the rehearsal dinner, maybe?

I wouldn’t cancel your BBQ dinner, though. That sounds fun!

As for the menus, I’d be annoyed by that too.  I’d follow up on that with dates and your logisitcal requirements and ask her to work something out with you.  It seem strange that she’s 100% booked up for two months and can’t make anything work.

Good luck!

Post # 4
Member
29 posts
Newbee

Yikes that is annoying, that is a big detail that they should not have missed when booking the venue with  you. But in all honesty, I don’t think it is a reason to freak out. As long as all your family and bridesmaids make it to the BBQ, that’s all that matters. My mother just got remarried and half of the groomsmen and bridesmaids missed the rehearsal (my mom and her new husband had their children as the bridesmaids and groomsmen and a lot us didn’t fly in until after the rehearsal). 

 

No need to worry! But def a reason to be annoyed.

Post # 5
Member
1249 posts
Bumble bee
  • Wedding: April 2014

I was a coordinator at a wedding venue for about 5 years. Trust me when I tell you, there is time for you to do your tasting. Let’s say that your venue truly is 100% booked for tastings, there are always INFORMAL tastings. When a client couldn’t come in at our formal tasting time, I would have them come in during someone else’s wedding or event and have our chef make an extra portion. We couldn’t always sit down and discuss the nuances of the food, but they were always able to sample something.

My advice would be to email this lady back and say something like: My fiancé and I think it is very important to do a menu tasting before choosing our final dishes. We are very flexible and would love for you to squeeze us in sometime in March or April. Let me know what time works best for you.

If she STILL is giving you a hard time, request an informal tasting. If all else fails, speak with the manager.

Remember, the squeaky wheel really does get the grease.

Post # 6
Member
11002 posts
Sugar Beekeeper
  • Wedding: May 2009

I would still plan to have your rehearsal and rehearsal dinner as scheduled on July 4, but just have the rehearsal at your rehearsal dinner location or another available place. As long as a key person is available to see the layout of the venue with you on July 3, you should be fine with this.

As for a tasting, some venues (such as the one we chose) do not offer complimentary, personalized tastings. Instead, they hold a couple of tastings per year, and you need to make plans (and pay a fee) to attend one of them. However, someone at your venue definitely should have provided you with this information in writing when you signed your contract. I can’t imagine being a month away from mailing your invitations and not having chosen a menu yet.

Post # 7
Member
812 posts
Busy bee
  • Wedding: February 2013 - Mansion House at the MD Zoo

@weatherbug:  Unless there’s some “off” setup about your venue (stairs or something…?) you don’t actually have to rehearse at the venue. You can do the rehearsal on the 3rd with whomever can make it, and then at the rehearsal dinner just have everyone line up in a parking lot or the restaurant or whatever and run through it once. So long as everyone knows where to stand the the best man knows when to be ready with rings (ditto readers, anyone involved in wine ceremony/handfasting/etc if you’re having any of that) you should be ok. Think like a play–give people their “cues” and the general order of things and you should be ok.

And that’s weird about the tasting. Although our caterer did the tasting before we booked (that’s half the reason we went with them) but of a sampling of all the foods they make, not necessarily the ones we specifically were going to have. Do they have sample menus or an idea of the dishes you can choose from? Maybe you can just have your reply cards be the basic beef/chicken/fish/veggie options and a place where people can put dietary restrictions and you can choose the specific dishes later? Like tell people they have the choice of beef or chicken but pick later whether you’re serving chicken cordon bleu or roast chicken? Does that make sense? Would that work for you?

Post # 8
Member
1249 posts
Bumble bee
  • Wedding: April 2014

@weatherbug:  Just following up. Did you ever schedule a tasting? Did you decide on your rehearsal dinner?

Post # 10
Member
663 posts
Busy bee
  • Wedding: October 2014

Are you having a plated dinner where you need to send guests menu choices with their invite? Ya I just found out our venue only does group tastings 4x a year which is annoying but cheap for them. I’m so over food planning that I’m not even going to that lol. Just choosing what sounds good and easy to not screw up :/ hopefully it will be good

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