(Closed) Reserving hotel rooms

posted 3 years ago in Etiquette
Post # 3
Member
641 posts
Busy bee

Block hotel rooms are cheaper. While guests are fully capable of picking their gas station, only you are able to make their hotel rooms less expensive by booking them as a group. It’s polite, it’s not hard to do, and it makes things easier on your guests. ESPECIALLY considering many are traveling for your sake, why wouldn’t you want to do this for them? Even if it didn’t lower the price of rooms, it would make it easier for them to socialize and coordinate, and easier on you if you choose to have the hotel staff provide them with welcome bags.

Edit: Also if note, reserving a block does not mean you need to book their hotel rooms for them. The hotel will give you a code which you will tell attendees to use when booking their rooms so they will receive the block rate.

Post # 4
Member
1788 posts
Buzzing bee
  • Wedding: May 2014

@Bracelet00:  +1

A cousin had her wedding out of town and many guests had to book hotels overnight. She didn’t book any blocks and it turned out to be stupidly expensive considering what my block of rooms will cost for my guests. Many of us were pretty annoyed, since booking a block of rooms takes next to no effort on the part of the hosts but saves traveling guests a decent chunk of cash. 

ETA: my wedding and reception are at a golf club, not a hotel. Still it makes no difference. People will have to travel and find a place to stay, so I will help them out. 

Post # 6
Member
286 posts
Helper bee
  • Wedding: May 2014

 

 I don’t think it is a must but I do think if you know that you are having a lot of out of town guests it is a niece gesture. All of my FI’s family dis coming from out of town. We want as many of them to come as possible. We also wthem to make the process as easy as possible. For us blocking rooms of is necessary we are getting married in a very, very, very small town, only one hotel so we will be blocking of rooms. Also if you block of rooms they give your guests a better cheaper rate. 

The way we are doing it is we are blocking off 8 rooms. We will be responsible for those rooms if they are not booked but that wont be a problem because we will for sure have 8 people staying at the hotel. We give the hotel info to guests. If more guests book great they get that rate if not that is ok too but those 8 rooms have to be booked. I know that there are other kinds of contracts too if so many guests stay at the hotel bride and groom stay free. 

 

For us blocking rooms is a must since we have at least 50 out of town guests. 

Post # 8
Member
1788 posts
Buzzing bee
  • Wedding: May 2014

@Chrysoberyl:  It’s easy, just call a few places around and ask what they can offer. Make sure you have some sort of estimate of how many rooms you might need. Then pick the best deal at a reasonably convenient hotel. Our block of rooms comes with a complimentary stay for us and some other frills, so there might be some perks involved too.

Post # 9
Member
286 posts
Helper bee
  • Wedding: May 2014

@Chrysoberyl:  Just call some hotels. Tell them when you are getting married and ask what their group rate is. Also ask what kind of contact they will do. Will uyoyu have to pay for rooms not booked? Some will some wont. If you book a certain amount can you stay free or at a discount. Then when you find a good rate pick that one. The hotel will help you with the rest. 

Post # 10
Member
641 posts
Busy bee

@Chrysoberyl:  http://traveltips.usatoday.com/book-block-hotel-rooms-2971.html Here’s an easy peasy basic guide. My block experience is for large scale conventions where it will commonly cut rates in half or more (but the whole hotel gets booked for these, so a wedding discount won’t likely be quite THAT large.) 

Email is particularly favorable, because just like when you are looking into buying a new car, take the lowest offer and then forward that email to everybody else and see where it gets you.

Post # 11
Member
473 posts
Helper bee

@Chrysoberyl:  Just call up the hotel and ask to set up a courtesy block for an event. They will ask you how many rooms, but it’s a fluid number. You can change it as you get closer. You can set up how many kings/queens, too. They will set up a name for you event (The Jones/Smith Wedding), and a group rate. 🙂

Post # 12
Member
975 posts
Busy bee
  • Wedding: September 2014 - Banff, Alberta

@Chrysoberyl:  Most hotels will offer a dicsount if you use them as your room block. I think it is expected. It gives your guests a guarnteed room as long as they book by a certain date, and a discount. It really jsut takes a second for you to do. 

Post # 13
Member
7090 posts
Busy Beekeeper
  • Wedding: August 2012

It’s not required but it’s certainly appreciated by your guests I’m sure, especially if they don’t know the area. It shouldn’t cost you anything (I have heard of some hotels requiring you to pay regardless, and I would never do that). Generally a block of rooms is just held for your guests at a lower cost until a certain date. I would do it before you send your invites out.

Post # 14
Member
286 posts
Helper bee
  • Wedding: May 2014

@Chrysoberyl:   I contacted our hotel a month after we got engaged but to early. We are sending invitations out in January so I will be blocking off rooms soon. Info about accommodations will be on our website and that info will be included in the inviation. I think you need to have that info for guests  when sending out invitations.  I think that is why you set up a contract where you block off the least amount off rooms. Our hotel said you can always add rooms. 

Post # 15
Member
1896 posts
Buzzing bee
  • Wedding: March 2014

@Chrysoberyl:  In my experience, most hotels in my city offered courtesy blocks of 10 rooms with no contract for a block rate.  However, anything over 10 rooms and I had to sign a guarantee saying I would have 90% (variable but that’s the average) booked or I would pay the difference.  I really didn’t have a choice since I have 0 family members where I live, they are all traveling, so I counted up all my bridal party and family members coming from out of town that I KNOW will make 110% effort to come, and blocked that plus 5 unexpected.  It was definitely scary, but I have 3 months until the block deadline and I’m already at 75% booked.

You can also go on hotels.com  and sign up for group offers, then they will send you the group deals in your area so people can book at any of those. Most of which do not require contracts but do not actually HOLD rooms, so if the hotel sells out before your guests book, they’re SOL.  My room block is truly that- the rooms are being held for my guests.

Post # 16
Member
37 posts
Newbee

As others have said, you can get a discount a lot of times.

Also, depending on the area and the availability of hotels to begin with, it helps ensure they can get a room.  We were invited to a wedding this past summer, and it was in a little out in the country town with only a few small motels. As most of the guests were coming from the US and out of town, the few places available booked super fast because the bride and groom let their families know well in advance. But by the time we even got our invite, we had to call 4 places before finding a place and it only had 3 rooms left.

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