Resort has 80% guest rule… Need help with verbiage.

posted 3 years ago in Destination Weddings
Post # 2
Member
689 posts
Busy bee

How would they know that 80% are? Maybe this is a dumb question… But honestly, would they seriously count heads? I just find that 80% rule sort of off putting for u as a bride who has no control over where grown adult guests choose to stay. If 80% didn’t stay, would they charge u more or something?

Post # 3
Member
2871 posts
Sugar bee
  • Wedding: May 2014

If this is a destination wedding for most of your guests, most of, if not all of your guests will just stay where you recomend.   As a guest, travling somewhere that I have not before, I wouldn’t go out of my way to research something else.

If you have a wedding website, I would mention it there.  Something along the lines of “Cabo San Lucas is a beatiful place, and we have chosen a beatiful hotel for you to stay at!   Our wedding will be at this hotel, for your conveience.  Please look at booking here first, as we are sure you will enjoy it.” 

I would only include this hotel on your wedding information, as to not confuse people.  If your guests want an option B, they will have to research it themselves.  I would also make sure your parents and wedding party know of the 80% rule, so if someone mentions to them that they would like to book somewhere else, they can explain why that might not be a good idea on an individual basis. 

Post # 4
Member
2684 posts
Sugar bee
  • Wedding: March 1996

MrsPHopefully:  They’d know because they’d know how many people the bride/groom are paying for for the wedding, I think. There’d be chairs to set up for the ceremony, seating arrangements for the reception dinners, etc.

OP, I’d just assume that most everyone will be staying at the resort where the wedding is taking place. I doubt very many people will choose to stay elsewhere unless there’s a HUGE cost differential. I think 80% seems fair and I don’t think you’ll run into any trouble. My brother had a destination resort wedding and everyone stayed at the resort they chose (even though there were many other resorts nearby.)

Post # 5
Member
108 posts
Blushing bee
  • Wedding: July 2014

What happens if 80% don’t stay at the hotel? Will they cancel your wedding?

Post # 6
Member
42460 posts
Honey Beekeeper
  • Wedding: November 1999

Unless the hotel is completely empty other than your guests, or they ask for a copy of your guestlist, they have no way of knowing where your guests are registered.

Post # 8
Member
2441 posts
Buzzing bee
  • Wedding: July 2018

My first wedding was a Riu and they had the same rule, they checked for wristbands to make sure that the 80% are hotel guests. They told us that they won’t allow a certain number of guests who aren’t staying at the hotel come to the wedding, if that makes sense.

Post # 9
Member
2649 posts
Sugar bee
  • Wedding: October 2010

 

CaboBride2015:  I can’t think of any polite way to dictate to people where they have to stay. 

Post # 10
Member
11668 posts
Sugar Beekeeper
  • Wedding: November 1999

CaboBride2015:  I don’t think you say anything other then offer that as a suggestion as a place to stay. If you don’t hit 80% then you will pay the difference, just like moat regular hotel room blocks work.

Post # 11
Member
5421 posts
Bee Keeper
  • Wedding: August 2014

Zhabeego:  +1.

CaboBride2015:  I’m probably in the minority, but if I were attending a destination wedding I absolutely would not stay on the resort where it was taking place, and would choose to stay somewhere else. Reason being our vacations are very important to my OH and I, and we use them as a time to just connect with each and be together. For that reason we absolutely would not want to stay somewhere with a load of other people we knew and felt we had to socialise with.

So, if you were too pushy about us staying at a specific resort, we would probably politely decline the invitation.

I think all you can do is assume that most people are not like myself and my OH and hope for the best; but I don’t think there is any polite way to ‘make’ people stay at your hotel.

Post # 12
Hostess
2920 posts
Sugar bee
  • Wedding: April 2014

CaboBride2015:  I am also staying at the RIU palace in cabo.  We just put on our save the dates and invites thats where the wedding was going to be and told everyone it was an all inclusive resort. We also had a travel agent who was booking everyone’s stuff.  Made it SOO much easier! We only have 4 people that are staying at a place down the street and that’s only because the resort was sold out by the time they  were booking (spring break).  Let me know if you need any help or want to chat separately since we’re getting married at the same place! Mine is coming up so soon!

Post # 13
Member
3223 posts
Sugar bee

Personally, i would just prepare to pay whatever “fine” they have in place if you don’t have the target number of guests. There really isn’t any way to pass on that cost to your guests and be polite. Mentioning it will make your guests feel obligated and obligation or the feeling of obligation is not in line with polite manners.

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