Post # 1
We’re planning our wedding at RIU Palace in Cabo San Lucas and they have a rule that 80% of the guests of the wedding have to stay at the hotel (in addition to having to buy a day pass for anyone who stays off resort). I’m fine with this but I’m looking for recommendations on verbiage if guests mention or ask about staying someplace else. As long as we’re at the 80% mark I don’t mind buying a couple day passes for those who choose to stay somewhere else (thinking this may happen for a couple of our guests due to cost) because I’d absolutely rather have them there than not. My question is, how can I convey that it’s important that the guests stay at the resort we’ve selected? Anyone else had to deal with this before??
Post # 2
How would they know that 80% are? Maybe this is a dumb question… But honestly, would they seriously count heads? I just find that 80% rule sort of off putting for u as a bride who has no control over where grown adult guests choose to stay. If 80% didn’t stay, would they charge u more or something?
Post # 3
If this is a destination wedding for most of your guests, most of, if not all of your guests will just stay where you recomend. As a guest, travling somewhere that I have not before, I wouldn’t go out of my way to research something else.
If you have a wedding website, I would mention it there. Something along the lines of “Cabo San Lucas is a beatiful place, and we have chosen a beatiful hotel for you to stay at! Our wedding will be at this hotel, for your conveience. Please look at booking here first, as we are sure you will enjoy it.”
I would only include this hotel on your wedding information, as to not confuse people. If your guests want an option B, they will have to research it themselves. I would also make sure your parents and wedding party know of the 80% rule, so if someone mentions to them that they would like to book somewhere else, they can explain why that might not be a good idea on an individual basis.
Post # 4
MrsPHopefully: They’d know because they’d know how many people the bride/groom are paying for for the wedding, I think. There’d be chairs to set up for the ceremony, seating arrangements for the reception dinners, etc.
OP, I’d just assume that most everyone will be staying at the resort where the wedding is taking place. I doubt very many people will choose to stay elsewhere unless there’s a HUGE cost differential. I think 80% seems fair and I don’t think you’ll run into any trouble. My brother had a destination resort wedding and everyone stayed at the resort they chose (even though there were many other resorts nearby.)
Post # 5
What happens if 80% don’t stay at the hotel? Will they cancel your wedding?
Post # 6
Unless the hotel is completely empty other than your guests, or they ask for a copy of your guestlist, they have no way of knowing where your guests are registered.
Post # 7
Jijitattoo: Misswhowedding: Thanks for the verbiage and support that I probably won’t have to worry about this! I don’t think I will have much of an issue but you never know and I just want to be prepared.
And yes, they know because no one is allowed on property who isn’t a guest or in possession of a day pass and they know how many people they are setting up for. I believe we will actually have to provide them with a guest list so they can match names up as well.
I’m really hoping everyone stays so we can spend more time with our guests as well!
Post # 8
My first wedding was a Riu and they had the same rule, they checked for wristbands to make sure that the 80% are hotel guests. They told us that they won’t allow a certain number of guests who aren’t staying at the hotel come to the wedding, if that makes sense.
Post # 9
CaboBride2015: I can’t think of any polite way to dictate to people where they have to stay.
Post # 10
CaboBride2015: I don’t think you say anything other then offer that as a suggestion as a place to stay. If you don’t hit 80% then you will pay the difference, just like moat regular hotel room blocks work.
Post # 11
CaboBride2015: I’m probably in the minority, but if I were attending a destination wedding I absolutely would not stay on the resort where it was taking place, and would choose to stay somewhere else. Reason being our vacations are very important to my OH and I, and we use them as a time to just connect with each and be together. For that reason we absolutely would not want to stay somewhere with a load of other people we knew and felt we had to socialise with.
So, if you were too pushy about us staying at a specific resort, we would probably politely decline the invitation.
I think all you can do is assume that most people are not like myself and my OH and hope for the best; but I don’t think there is any polite way to ‘make’ people stay at your hotel.
Post # 12
CaboBride2015: I am also staying at the RIU palace in cabo. We just put on our save the dates and invites thats where the wedding was going to be and told everyone it was an all inclusive resort. We also had a travel agent who was booking everyone’s stuff. Made it SOO much easier! We only have 4 people that are staying at a place down the street and that’s only because the resort was sold out by the time they were booking (spring break). Let me know if you need any help or want to chat separately since we’re getting married at the same place! Mine is coming up so soon!
Post # 13
Personally, i would just prepare to pay whatever “fine” they have in place if you don’t have the target number of guests. There really isn’t any way to pass on that cost to your guests and be polite. Mentioning it will make your guests feel obligated and obligation or the feeling of obligation is not in line with polite manners.