Post # 1
Should you chase up non RSVP’ers? I feel like a huge hypocrite if I do this as I have never formally replied to a wedding invite in my life and I now realise that my rudeness is about to come back to me!
I am not worried about having a formal reply from everyone – I know for many brides these form keepsakes sometimes. I just want to know numbers before I splash out on a wedding breakfast for 95 people and only have 70 show up! Our invite deadline is later this month. We have to let the caterer know numbers soon and get the menu sorted and our caterers are superb and wonderfully friendly and supportive – They need final numbers 2 weeks before and I know they won’t mind numbers being changed slightly right up until a few days before but it will make things difficult for them if I keep calling them adding more and more.
There is also the seating plan – which is important to us. Getting that sorted is going to be tough and I did want it to be out of the way in the lead up to the wedding. Can I ask what is the best way to handle chasing up invites, dealing with no shows (do we leave places blank or re-arrange) and also people showing up who previously said no (if they change their minds on the day)
Not panicking hugely at the moment but can see this leading to frayed nerves at some point!
Thanks for reading! x
Post # 3
I’m a little confused. Are you trying to follow up before the deadline or after?
Before the deadline there is no polite way to do so.
After the deadline, the best way in my opinion is to have either you, the hubs, or family call people on the phone.
Hi Janet, it’s Zoe. Fritz and I were wondering if you were planning to attend the wedding on Saturday August 6th? Great we will mark you and jim-Bob down as attending. See you there.
Doesn’t have to be fancy.
Post # 4
what date did you put on the rsvps for people to respond back by? did you give yourself enough time in between your rsvp deadline to your guests and the final cont you need for your caterer? I would say after the deadline you gave your guests, give people a call and just ask if they are coming or not. Thats what i am doing but i really hope it doesnt come to that! 😛
Post # 5
Your wedding is on a Monday mornng? Is it a destination wedding?
Post # 6
Ooops – should have said I accidentally put in the wrong date! It is actually on the 5th. A Sunday afternoon wedding. It is local. The people who live furthest away have about an hours journey.
We never intended to chase people up before the deadline and am happy to let that date pass and then do it. We put 18th June as RSVP deadline to give us time to chase up but was just wondering about the polite way to do it. I don’t want to nag. I am glad we have a month to wait for late responses before seeing the caterer.
Am worried really about people who say no and then show up – perhaps plans might change for them and they are free….or no shows. What should be done? Do I tell people that the caterers numbers have now been done (I think although we have really helpful caterers they will have a cut off point where they can’t increase the numbers anymore) Do I say something about if they come along now they won’t get fed (obviously not as blunt as that of course!!!!)
Any advice will be greatly appreciated