(Closed) Self decorating reception venue?

posted 5 years ago in Decor
Post # 3
2287 posts
Buzzing bee
  • Wedding: Central Park

When will you be getting prettied up? I’m going to have to decorate my venue too and we plan to do it between 8 am and noon. I think that depending on what you have to do you might have enough time, but only if you have a LOT of people help. Make sure everyone knows EXCTLY what their job is. Do mock ups and take photos.

Post # 4
3771 posts
Honey bee
  • Wedding: August 2013 - Brookfield Zoo

How many people will you have?  I haven’t done this myself yet, but I would think that even with 3-ish hours (you will need time to get dressed/ready/etc), you will need to recruit as many people as you can to be able to pull it off!  Maybe immediate family and the rest of the bridal party at least.

Post # 6
3141 posts
Sugar bee
  • Wedding: September 2012

I had a count of 70 guests and if the tables and chairs will be set up for you already then things will be okay. We set up all the tables / chairs / tents they day before and unpacked all of our items from the boxes etc. Our ceremony was at 1:30pm at the same site as the reception so we needed to decorate etc. I had hair n make up for me and Bridesmaid or Best Man from 7am-1130 am so I wasn’t able to monitor the set up. The tux side arrived at 9am and did not have enough time to set things up as we wanted photos done before the ceremony. I would suggest you have friends or family that are not part of the wedding party set things up if you have that option. 

Post # 7
427 posts
Helper bee
  • Wedding: November 1999

@batamont:  Hi there! I am from Perth (yay Aussies!) and I helped a friend plan a wedding recently who wanted to use the same catering company or one very similar if they aren’t in WA as well…

Back to your question. I agree with other PP’s, draw up your mock ups of how you want it to look and have everything ready before. I know rehersals aren’t very popular over here in Aus, but the day before my friend got married, myself and a friend went down to the venue with her & Fiance and two MOH’s to discuss how things were going to go and especially how she wanted things to be set up. I think with a ceremony at 2, you simply will not have the time to set it up yourself. I ended up setting everything up with a friend I brought along to help and with the help of the groomsmen who were there way before the start of the ceremony.  

So basically my recommendation would be for you to appoint a few people who you trust with your creative vision, give them everything they need the day before along with pictures / drawings of your mock ups and then make sure they are there EARLY to set up. I think 8am isn’t too early so they have plenty of time. But the more people you have who can help, the less time they will need. This can also double as a nice way to include girls especially who didn’t make the cut to be your bridesmaid if you put it like “we simply can’t do it, but I wouldn’t trust someone who I don’t think has great style and an eye for detail, I am sorry it is such a favour to ask but I would really love to involve you in the big day” and then thank them in your speech I’d say.

Then again, I’m just a newbee here 😀 Good luck!! 

Post # 8
259 posts
Helper bee

I think you should talk to the venue about doing some of it the night before, I have tried to do things like that, but something always goes wrong and takes to long, than you will be rushed and stressed out about getting ready in time. you should thinkabout doing some the night before, and some last touches the morning of

Post # 9
2693 posts
Sugar bee
  • Wedding: November 2012

I am in the same dillemma and I have to set up TWO sites in a limited amount of time (2 hours).  I am having family help.  At the reception, I need to lay out the tables how I want, place linens on, favors, candles, menus and napkins and chair covers.  Also have to set up escort card tables and guest book and gift tables and candy bar table.  Plus all my diys’.  Not sure how I will pull it off… we can’t go and decorate night before as they are booked for another event.

The ceremony site I have to set up with tissue paper poms, the music and then set up mocktail hour tables.  Won’t be too time consuming but with limited time I might see if they have the night before available for set up.

Post # 10
642 posts
Busy bee
  • Wedding: February 2013

For my SIL wedding, we went in at 9 to do the same thing. Hair was already done.  We had to be ready for photos at 1:30.  We barely had enough time, because keep in mind there is always going to be something that doesnt work out. Some of the BMs were actually late, photos were 1/2 hour behind

I was the only one who was go go go for the decorating, the bride wasnt there. It was very stressful!  If possible, either get in earlier, or try to do some the night before.


Post # 11
2874 posts
Sugar bee
  • Wedding: March 2013

see if you can find a few extra people to help the BMs do it – extra hands make light work, or whatever the saying is!

also, is there anyway you can find someone else to clean up/put everything back how it was at the end? i think itll be quite tiring for bridesmaids if they have to do that as well

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