Post # 1
Sorry I’ve been spamming the board the last couple of days – my boss is Out of Town this week and I’m trying to do some planning with the free time that I have.
I have a question re: invitation mailing. Our wedding is October 12. We have to have our final head counts to our venue/caterer by September 18 (I know that is stupid early, but it is what it is). A third of our guests are well out of state, making our wedding a sort-of destination wedding for them. I was wondering, how early is too early to send the invitations? Our RSVP date is August 31 to give me a week and a half to track down stragglers.
I was thinking of sending them out the first week of July. That way, they’d reach our guests by the second week of July and they’d have a few weeks to look at travel arrangements and decide whether or not they can come before needing to RSVP. Also, my showers are 8/3 and 8/10, so they’d have the wedding website/registry information in time for those as well.
Is this too early? I saw on a board someone said you shouldn’t allow your guests more than a month to reply because they’ll just put it off, but I don’t think I subscribe to that logic.
Post # 4
I’d go with the second week of July – after July 4. That way people are past the holiday and any traveling etc and back into the routine of daily life
Post # 5
@Glasgowbound: GOOD point. I actually forgot completely about the 4th! It might be a good idea not to have them in the mail over the holiday anyway.
Post # 7
i’ve been wondering this myself, 75% of my guest list is from out of town and I’ve always felt that earlier is better when people need to plan travel. If you’re not doing STD’s I would mail them right after the holiday weekend!
Post # 8
It sounds pretty good to me, though 7-ish weeks is quite a long time for people to sit on an invitation. A lot of people will leave it to the last minute and then you’ll only have 10 days to chase people who need to make a lot of travel arrangements.
We are having a domestic Destination Wedding in the US but about 25% of our guests are flying in from Asia or Europe. Another 50% lives about 5hrs driving distance and the rest are flying in from other parts of Canada and the US.
We sent Save-The-Date Cards last September and sent invitations in early February. We gave people a month to reply. The hotel block was only held for us till mid April and so many people need to book flights, so we decided to send them out quite a bit earlier than usual. Even then, I had to chase stragglers and one month was plenty of time for people to forget to RSVP and then need to scramble.
I spent another 2-3 weeks chasing stragglers. It was a bit crazy as everyone was calling/emailing at the same time about booking hotel rooms, finding roommates, arranging rides to the venue, asking for directions, “what is there to do around here?” and “when should we show up?” and “can we stay with you after the wedding?”
People don’t read. We had a lot of this info on our website which was printed on the invitation. I’d cut the official time for them to RSVP to 4 or 5 weeks, and give yourself a few more weeks to deal with stragglers and out of towners.
Post # 9
@Summer_Rose: thanks for the input! unfortunately, our invitations are already printed and the RSVP date is officially August 31. That’s 18 days to track down stragglers (I clearly suck at math), and my personality is pretty pitbull-esque, so I’m not too concerned about have 2.5 weeks to track down people that don’t RSVP.
@MsGinkgo: we DID send out save-the-dates, but about half of them got lost in the mail About half our guests actually received them, we sent them in October and the last few that actually received them received them in November. it was a hot, hot mess. that’s another consideration of mine for sending them a little early – I know there are people out there that are big ol’ question marks about when this wedding is happening.
Post # 10
@TwoStatesBride: lol I can’t count either 😛
2.5 weeks should be good! All the best! 🙂