Setting up a room block AKA torture

posted 2 years ago in Logistics
Post # 3
2394 posts
Buzzing bee

If money is no object, then book the block of rooms and let the chips fall.


But if cost is a factor, then I would do the courtesy block at no financial risk and let your guests figure it out. Those who are really serious about coming will be the first to book, and everyone else will figure things out on their own. And you can plan on getting a honeymoon suite for the evening, one that is in your price range.

Post # 4
5800 posts
Bee Keeper
  • Wedding: October 2014

Book your contract for about 80% of what you need. Hotel prices don’t change that much that far in advance and you should know once your STD’s go out if you need to tack on a few more rooms. That will make your minimum closer to about 60% of what you’re projecting on paper and it will be easier to meet your minimum without penalty. Also keep in mind that Priceline rates for different dates don’t reflect at all if you are getting a good deal. You may be comparing to a lower demand weekend, hence Priceline will be cheaper, plus those room blocks are not prepaid and they are cancel able, as opposed to Priceline bookings which you pay up front and can’t cancel. The more flexible reservations always cost more. Lastly, you can always ask the hotel to throw in some perks for your guests to give them a better value. Parking and wifi don’t cost the hotel anything. They might say no or they might be willing to give a few freebies.

Post # 6
1981 posts
Buzzing bee
  • Wedding: November 2014

I did a room block at a place that didn’t require a contract. It turned out their normal price is significantly cheaper ($20/night) bc it’s off season. Total rip-off!

Post # 7
186 posts
Blushing bee

I can totally sympathize! I am experiencing a similar issue in a location that doesn’t have many decent hotels. We blocked the maximum number of rooms that we would need for the time being (10 months prior to the wedding) at a nice inn that does not have a large number of rooms available to begin with. Although the room block information will be communicated on the wedding website and in the invitations because we’ve also gotten so many requests from family members to give them the hotel information ASAP (especially since we will be running a shuttle/trolley to and from the venue), our parents are both passing around the hotel information to their friends. This way we can see based on who is booking now, whether or not we should add more rooms sooner.

I agree that you should do a courtesy block of the maximum number of rooms you can block without financial penalty and then check to see how quickly those blocks are filling up to determine your next course of action.

Post # 8
92 posts
Worker bee
  • Wedding: May 2015

We ultimately decided against a room block. None of the hotels in the area had great discounts (the venue is near Disneyworld). We decided that our guests are all adults and can choose & book on their own. 

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