Shuttle bus anyone???

posted 10 years ago in Logistics
Post # 3
754 posts
Busy bee
  • Wedding: May 2008

From the previous threads on this topic, it sounds like it a very expensive option.  It’s nice that you are trying to take care of your guests.  I know I would feel awful if something happened to one of my drinking guests on the way home.

Post # 4
105 posts
Blushing bee
  • Wedding: June 2008

We hired a tour bus company (with those big luxury coaches, I think they hold 50 people each, we are renting 2).  it’s about 2% of our budget.  We’ll do staggered departures from the hotel where most people are staying to the wedding site (and back) which is about 25 minutes out of town. 

If you live in a bigger city, I love the idea of those trolley car shuttles, but they may not be big enough for your numbers.  Good luck!!


Post # 6
217 posts
Helper bee
  • Wedding: August 2008

I think it is fabulous that you want to provide transportation.  I wish that more brides put it higher on the priority list (above boudoir photos, engagement sessions, favors, photo booths…)  I know it is pricey, but we are talking about the safety of our closest friends and family.

A few things I’ve learned about transportation:

Most have a 4 hour minimum rental time.  Our event is 9 hours long (from first pick-up at the hotel to the last drop-off).  We only NEED the shuttles for the first hour and the last hour – but you have to rent them for the entire time.

We were going to do luxury shuttles.  We were going to have 6 30-person shuttles.  I would have preferred the large shuttles, but our ceremony takes place in the middle of a vineyard and only 30-person shuttles can make the sharp turns on the vineyard.  This was going to cost us 6000 (6 shuttles for 9 hours).  I had a mini heart attack!

So now we are using the luxury 30-person busses to get everyone from the hotel to the ceremony, and then from the ceremony to the reception.  We are only renting 4 now (2 busses do the trip twice), and for 4 hours (the minimum).  Then school busses will be showing up at the end of the night to take everyone home!

Yes, school busses are not luxury!  But it was 75% less than luxury busses, and  the goal was to provide people with a safe ride home.

How far is the distance from the hotel to the ceremony?  We are shuttling people nearly 30 minutes – so that means we have to have a seat for everyone (otherwise the first and last person would arrive 2 hours apart!).  If the distance is less than 10 minutes, you can maybe rent two large busses (52 person I think is the max), and have the first one leave at 3pm the 2nd at 3:15, and then the first will be back for the final 3:30 pickup.  That means that the first guests will arrive at 3:10, and the last at 3:40… not too bad as that happens when people drive themselves!

Cost: 4 school busses for 9 hours = $2000 (you could do 2 for $1000 total (or less) if your hotel and venue are close.

With my half luxury half school busses plan Ywe’ve gone from 6k to 4k.  We fit this into the budget by trimming back in other places.

Good luck! 


Post # 7
33 posts
  • Wedding: June 2018 - Methodist Church/Country Club

This was something I just took care if this past week, actually! Mr. Chickadee and I decided very early on that we wanted to provide guest transportation to and from the reception. We looked at the idea of bus-like shuttles, as well as trolleys. In the end we found a great deal on a trolley (7 hours for about $1,000) so we went with that option. However, there seem to be a ton of limousine companies out there that now offer party buses or vans for really reasonable rates…just don’t wait to the last minute like me, or some of those options might be gone. 🙂 Good luck!

Post # 8
375 posts
Helper bee
  • Wedding: February 2018

We are renting 3, 55 person charter buses. We will rent 2 for the entire time and will add 1 extra to take people to the ceremony/reception site.  We figure that we will need 1 less to take people home because the busses will be on a continuous loop and will leave every half an hour. It is costing us about $3k in the Denver-metro area. Ask your venue if they have any ideas; our company was a referral and cost the same or less than other vendors we talked to. Good luck! I think it is very responsible and courteous for you to provide this service for guests!

Post # 9
17 posts
  • Wedding: August 2008

My FI and I also want our guests to get back to the hotel safely! We rented one mini-bus (25 passenger) in Los Angeles for $725 all inclusive (for 8 hrs.). The driver will go back and forth from the hotel to the reception site. Luckily, we only needed one bus, as it’s a 10 min one-way trip so the driver can make multiple trips back and forth. Make sure to check if the qoute includes taxes, fuel surcharges and driver gratuities. These varied greatly on the quotes I received. I researched many companies and all had a different way of quoting.  Good Luck! 🙂

Post # 10
1061 posts
Bumble bee
  • Wedding: September 2008

we got a school bus for 6 hours for $500.

Post # 11
161 posts
Blushing bee
  • Wedding: August 2008

Just my opinion, but, I would never use a shuttle bus.  We always have a designated driver.  It just seems like way too much logistics to me (as a bride, and as a guest).  I’m a "I wanna leave when I wanna leave" kind of person.  I have never been to a wedding where it was offered, and don’t plan to have one at mine.  I will have cards for the local taxis, but I understand this isn’t an option in a lot of areas. 

Post # 12
23 posts
  • Wedding: August 2008

I was going to use luxury buses but didn’t like the way the limo companies price, e.g. 3 or 4 hr minimums.  I am going to rent city buses (very clean) for $60/hr and no hourly minimums. 

Post # 13
29 posts
  • Wedding: June 2018

AKPM2008 :  How did you organize renting the city bus?  My city has great (new, clean, etc.) buses, but I would have nno idea how to even start looking into that. Thanks in advance

Post # 14
155 posts
Blushing bee
  • Wedding: June 2017

We rented a school but and had it make two trips to the hotel. The logistics of the buses is something I stressed out about a lot the days leading up to the wedding. Because the same bus was making two trips I was very worried that no one would take the first bus and the second would get to full. So we pinted out sign up sheets for the first and second buses and left them with the hotels. Well no one used them and there were very few people on the first one and people had to stand on the second one on the way to the ceremoney. No one really seemed to care as it was only a 10 min drive. Then on the return trip we could barely squeez everyone on the second run for the bus but we did manage to get eveyone on. The total cost for the bus was $900 and we tipped the driver $100.

Post # 15
189 posts
Blushing bee
  • Wedding: May 2018

Like enmoore66, we’re also looking at school buses for about 180 people, $2,000. For reference, I’m in Boston.

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