Post # 1
I’m not sure which topic this should go under (paper, etiquette, travel, logistics)… so Mods feel free to move this wherever you please!
I am SO confused/lost about what to put on our invitations.
Our wedding is going to be on family land. There is plenty of room for parking (they have hundreds of acres) but because they are graciously allowing us to marry on their land (for free), we would like to be nice and keep their land in good condition! So, we don’t want our guests to drive there and ruin their land for parking.
We are planning on shuttling our guests in (and out) on charter buses. Children and infants are safe to ride the buses, for anyone wondering 😛
Of course, a few people will inevitably be late or not able to ride the bus, and that is fine if a few people drive directly to the ceremony… but for the most part, we want them to ride the bus. (And it’d be saving them a few bucks in gas, not having to drive as far!)
We would have everyone meet and leave their car at a safe, local place like a school (or somewhere else) where the bus would pick them up and transport them to the house.
SO. Back to my question. On our invitations… do we put the address to the house? Or the meeting place? The website will be on the invitation, and the website has the shuttle information on it… but what if majority of our guests don’t look at the website?!
How would you go about doing this? Would you contact each person individually and inform them of the shuttle? Other ideas?
I need your help, Bees! 🙂
Post # 3
@LeonardLady: I would put the meeting spot address and the time that the charter bus is leaving (then leave ten minutes later). Don’t put your parents’ address because seriously many would just go straight there so they didn’t have to worry about riding the bus!
Post # 4
Use the address where they will meet the shuttle bus. I do suggest however, that you designate someone to remain at that site to redirect any latecomers.
That person could set up a sign that holds some printed copies of directions just before they themselves leave for the wedding.
Further to the idea of using an empty parking lot, be sure you have permission from the owner. Ther are always liability concerns etc. You’d hate for your guests to coome back and find their cars have all been towed.
Post # 5
I second the part about getting the owner’s approval. Even the biggest lots, like shopping centers, wouldn’t want dozens of cars parked there, for half a day, if they’re not shopping. How about an organization/club that someone in the family/bridal party belongs to, or a church? Could you just ask that your guests carpool, to minimize the number of cars that have to park? If your wedding follows rainy weather, the shuttle buses might make their fair share of ruts in the land, too.
Be careful of the logistics of providing this, how many buses you hire – which adds up $$$, etc. Getting everyone there on time, co-ordinating when people want to leave, could end up taking a lot of time, and costing some frazzled nerves. We’ve done the shuttle bus route; some wait until they have a certain number of passengers, kids are screaming to get out of there, we get there as the bus is pulling out, and then wait 30 minutes, etc. Good luck!
Post # 6
@PABride: Well thats why I was thinking a school. I didn’t want to fill up a parking lot of a shopping center when people weren’t actually shopping. And we are having a Sunday wedding from about 12-4, so having it at a church wouldn’t work… the people at church need a place to park! And of course I would get permission from the county to use the public school lot.
Oh, and also, we’re expecting around 80 people and would only get one charterbus. The bus would take one load of people, and then come back for the second and final load. I’ve already been in contact with three companies (to compare prices) and this seems to be the best and cheapest option to get everyone there. I’ll of course tell people to be there at 10:30 but not leave until 10:45, then pick up the second round. And if a few people don’t make it for the bus, thats fine if they want to meet at the house.
As for leaving the reception, the bus will be there ready to take two trips back whenever the people are ready. Reception will start at 1, then its the two dances, then food, and then games (no dancing besides 1st dance and mother/son, father/bride dance). With the way food will go, people probably will stay at least 2 hours of the reception, and I want them gone by the 3rd… so I think it will work out fine.
@julies1949: Thats a good idea to leave a sign and booklet with flyers on it for the stragglers!