Post # 1
How does this work if univited guests show up and haven’t indicated a meal choice (obviously, since they weren’t invited)? Has anyone experienced guests just showing up? Our hotel makes you give a count ahead of time like most places, so I’m just curious what happens when it’s dinnertime and Mr. Univited doesn’t have a place setting or meal choice?
Post # 3
I’m pretty sure caterers prepare a certain amount of extras. Probably for that reason, or if a plate gets dropped etc.) Hopefully if you ae concerned this is only regarding a couple of people. If you fear several people will show up uninvited, you might need to take other measures and/or discuss it with your venue coordinator.
Post # 4
Your caterer will definitely have extra food on hand, and will usually be prepared to put out an extra table if necessary.
Post # 5
We always counted for a very small amount so I’d say if you think it’s more than 2 or 3 talk to someone.
Post # 6
Good question, some of my guests havent rsvp’d yet and i’ve tried to contact them but had no luck, im afraid they will just show up lack of wedding etiquette
Post # 7
When my Dad had his catering company we always made about 10% more in food just to be on the safe side. I think most places do the same but if you are really worried about then I’d ask your vendor.
Also, I have 30 people who haven’t RSVPd… so just to be on the safe side I added 10 to my final headcount because if 10 out of the 30 show I’m okay. Plus you can always expect that someone who said Yes earlier might have to say no. I’ve already had this happen too. We had a family that RSVPd yes but the grandfather passed away yesterday. So I’m thinking they won’t come since the funeral will be Monday or Tuesday and the wedding is Saturday. So expect that you will have a wash in No shows and Un-RSVP shows.
Post # 8
Our caterer has in our contract that they will be making 5% more food than our final per head count just in case extras show up, and then we only get charged that final head count, or the actual number who are there, whichever is larger. That way we don’t have to worry too much!
Post # 9
If someone isn’t invited and they show up anyway, they need to be shown the door. There is no excuse for that type of behavior.
On the same token, if someone is invited but they have not rsvp’ed yet, someone needs to contact them asap to find out if they are attending or not. If they can’t be bothered to reply, count them as an automatic no. Never assume anything.
Post # 10
Almost all caterers have 5-10% overage prepared for the food in case someone unexpected shows up or if people change their minds on what they wanted to eat. Double check with your coordinator but they will probably have a couple extra seats open too. Just be aware if you do have someone show up that didnt RSVP and they want one meal option, they might be out of it and have to settle for something else. Id make sure to let the caterer know to serve those people first that have their meal selections and a place card (if you are indicating their choice one) so someone else doesnt get screwed out of their choice.
Post # 11
Most caterers will allot for a small amount of overage. For example, the last event I had catered allowed for up to 8 extra people–at 9 my caterer would have charged. Luckily, the caterer knew we had some unavoidable flux in the number of guests and actually told me how much food was normally prepared for just this issue. naangel55 had a great suggestion in directing the caterer to serve the seated guests who RSVPd first.