(Closed) Spin-off – Letting venues know how many guests you have?

posted 6 years ago in Reception
Post # 3
Member
1199 posts
Bumble bee
  • Wedding: November 2011

@SpecialSundae: My venue needs a final headcount 2 weeks out, I’ll probably have my RSVP a week before that.  We’ve had a rough guest list since we got engaged though so we could budget.

Post # 4
Member
1002 posts
Bumble bee
  • Wedding: August 2012

We had to give a rough estimate when we signed our contract. They have to know exact numbers 2 weeks before the wedding, so we will make our RSVPs due a week or two before that.

Post # 5
Member
698 posts
Busy bee
  • Wedding: November 2011

Two weeks seems to be the deadline to let the venue know so you can pay your balence and they can prepare the food.  We only invited 116 guests and we are planning on at least 100 to show.  Only invite the number of people you can pay for, and you know which ones will probably not come ahead of time.  It may have been easier for us since it’s just close family and friends coming.  So no “friends of friends” or really any people we don’t personally know very well. 

Post # 6
Member
2854 posts
Sugar bee
  • Wedding: May 2012

I’m sending my invites earlier. The first round will go out 3 months ahead. The second 8 weeks ahead. But our venue doesn’t need a final number until the week of, and they told us to lowball it because they can adjust the day of to accomodate more.

If you need to give your venue a number 6-8 weeks before, send them out earlier. Personally I wouldn’t send more invites than my max number. I know that there’s a percentage and formulas, etc, for the number of yeses and nos, but there are a lot of factors involved with that and you might end up with too many people..

Also, there are going to be people you have to chase down to get their response. Factor in that time as well.

Post # 7
Member
736 posts
Busy bee
  • Wedding: October 2011

My venue wanted to know 8 days ahead…which was today!

Post # 8
Member
133 posts
Blushing bee
  • Wedding: November 2011

Wow, I’m lucky! I need to give them a final count 3 DAYS ahead. When we signed the contract, we gave them a rough estimate.

Post # 9
Member
129 posts
Blushing bee
  • Wedding: November 2011 - Palma Sola Botanical Park

Wow – 6-8 weeks! Ours is 3 days before.

The topic ‘Spin-off – Letting venues know how many guests you have?’ is closed to new replies.

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