(Closed) Starting to actually plan for real, getting confused already!

posted 5 years ago in Logistics
Post # 3
Member
582 posts
Busy bee
  • Wedding: August 2013

A big binder with dividers for Venue info, vendor info, check lists, contracts, etc is what I use its great! I put it in there and I have everything in one place! 🙂

Post # 4
Member
11226 posts
Sugar Beekeeper
  • Wedding: May 2009

I’m extremely “Type A.”  Among the first things I did was to purchase an enormous binder and decorate it, and fill it with paper for notes from my meetings with vendors; clear, plastic “sleeves” to go inside the binder to hold inspiration pics and helpful lists and resources from bridal magazines; and translucent, plastic envelopes with velcro closures that were also three-hole punched and could go into the binder. (I used those for “bulkier” categories, to hold such items as inspiration programs and invitations, ideas for my photography and floral events person. etc.) I toted this hulky binder everywhere with me, including to work! (I had one of those wheeled briefcases that look like a small piece of carry-on luggage to hold everything, haha.)

I also began working on a budget, guest list, and other plans by making use of the various tools that were available for free on theknot.com.

Finally, I created a detailed, master list/matrix of all tasks and sub-tasks using a Word document (i.e. Word Table), and I updated it constantly! 🙂 

Post # 5
Member
9072 posts
Buzzing Beekeeper
  • Wedding: September 2013

Well I am super organized.  I did make a binder, divided it up by either vendor or category (attire, reception, music, etc) and keep any documents in there.  I also placed a checklist at the beginning and a list of contacts (will put in vendor phone #’s as you go).  I believe if you google some of those they should help.

I also have a multi-page spreadsheet.  I have a budget on one page, guest list on the other, a tenative day of schedule, etc.

I also made my own links folder and I save my links divded by category

Post # 6
Member
478 posts
Helper bee
  • Wedding: August 2012

I had my handy wedding book. I had/ still have my 3ring notebook that I use just for my wedding things ( pictures, all of my list, and all my receipts) It was so helpful because I was able to keep everything in one place. Also I had a wedding box, anything I picked up for the wedding was put into my box.

Post # 7
Member
700 posts
Busy bee
  • Wedding: June 2012

I was not as organized as the PPs. I had a couple folders on my laptop – Wedding Docs and Wedding Pics. The Docs folder had sub-folders like Caterer, Venue, Florist, etc. and I put contracts and communication in those folders. The Pics folder had all my inspiration pics. I just took my laptop to meetings with vendors and showed them the pictures on my computer then emailed them later. I also had two Excel files – one master guest list that now includes the gifts that people gave and their addresses that I will use for Christmas cards and one with a detailed breakdown of the budget. For keeping track of websites, I just made a bookmark folder callled Wedding and clearly labeled every site when I bookmarked it so I knew what I was coming back to. I also made a separate folder in my email for all wedding-related correspondence, and stuck everything in there – vendor emails, wedding party communication, online shopping receipts, etc. This also made it very easy post-wedding to clean up – I just deleted the folders from my desktop and email that I didn’t need anymore.

Post # 8
Hostess
1427 posts
Bumble bee
  • Wedding: November 1999

Create a joint gmail account; and store all the spreadsheets in google documents! That’s what we did… guestlists… budgets, etc.

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