- 7 years ago
- Wedding: May 2011
I have gotten so much great advice and info from these boards that I am really hoping you can help me with a major dilemma.
We have a unique situation that prevented us from setting our date officially until now. My fiance works offshore, and he is changing rigs, so we were unsure of his schedule and we had to get confirmation of when he’ll be home before we could do that.
We have been liking Memorial Day weekend for several reasons:
1) We live in Fort Lauderdale, FL, and while pretty much all of friends and family live elsewhere and would have to travel, we figured that the 3-day weekend would make travel easier, and also, most people like to get away for Memorial Day weekend anyway, so they could take advantage of the fact that our wedding is taking place at a hotel on Fort Lauderdale Beach. Btw, Fort Lauderdale Beach is GORGEOUS.
2.) FI used to be in the Coast Guard, and has A LOT of very close friends that he went through Coast Guard Academy with, and just about all of them are still in the Coast Guard and are officers by now. Because they are officers, they would be off for a federal holiday like Memorial Day. Most of them are search and rescue helicopter pilots with several years of tenure, and for holidays the younger less tenured pilots are usually the ones on call. So they wouldn’t really have to request leave, they would already be off.
3.) Living in South Florida, we have to plan around multiple issues. It starts to get unbearably deadly hot in June, and that is the official start of the low season here due to the heat. My wedding will be on a rooftop of a beach resort just before the sun goes down, and I don’t want everyone dying of heat stroke! It starts to get miserable in June, increases in the miserable factor through October. November is the start of the high season when it starts to get really nice again. But I do not want to wait that long! We are having a small wedding, so I don’t see the need to wait that long.
4) Hurricane season starts in June and goes through November.
With all that being said, the resort that would like to get married at has a $5500 food and beverage minimum for a Saturday night wedding, with a $1500 site fee for setting up for our ceremony. Our menu is priced at $105 per person.
Once we really sat down and looked at numbers of people that we are inviting, vs the actual number that we’re pretty sure would actually attend, I think it’s around 45. So if you multiply 45 times 105, that is $4725. $775 less than our minimum. So in other words, we would just have to throw in an extra $775 if we didn’t have at least 53 people. 8 people does not sound like a lot, but as you can see here, without having actual RSVPs to decide if I will definitely have 53 people, it makes me nervous.
I called the Wedding Coordinator for the hotel, who really has been very flexible and accomodating, and asked him if we could lower the F&B amount. He said that the F&B minimum for a Saturday night wedding is typically $8000, so he had already lowered it since he knew I was having a small wedding (we had an early estimate of 60). He also said he has another inquiry for our date of Saturday May 28 2011. So he wouldn’t lower it.
He offered me an alternative and asked if I would be willing to do a Sunday wedding (this is Memorial Day weekend so it means everyone has Monday off). He said he would drop my F&B minimum to $4500, and also knock off $250 from the site fee, making it $1250 instead of $1500.
That would take $1250 off of the tab that we would be “guaranteed” to pay. We may actually have 53 people -who knows! But if we had more, then we would just be charged the per head price, and we would have definitely met our $4500 F&B minimum.
Obviously, we are paying for this entire wedding. I’m kind of thinking if we have a route that is less money and less stress, then that’s what I should do. What do you guys think about me having my wedding on a Sunday night if the following day is a holiday and people can travel back on Monday?
I was kind of thinking that we could have our bridal party come in on Friday night and have our bachelor/bachelorette parties. Saturday could be an activity day like “Beach Party,” we could do the rehearsal and dinner Sat evening, wedding on Sunday evening, and then everyone could travel back on Monday.
How does that sound? Just to note, we are talking about a small number of people, most of which are family or good friends. Part of me thinks they are going to be there regardless. Another thing that makes me lean toward the Sunday wedding is that even if we got married on Saturday night, I think most people would stay for some beach time and still travel home on Monday.
Any help would be appreciated!!