The Giant, Neverending Wedding To-Do List: What's on your list?

posted 2 years ago in Logistics
Post # 2
655 posts
Busy bee
  • Wedding: September 2014 - SPRING VALLEY COUNTRY CLUB

1. Order Tulle Skirts for Flower girls

2. candy for favor boxes

3. Wedding cake take home boxes

4. Guest book

5. Shoes (yes i still don’t have them, oddly not really worried either)

6. pack for honeymoon


Post # 3
568 posts
Busy bee
  • Wedding: November 2014

1. Print address labels

2. Emboss the return address on the back of the outer envelopes

3. start seating chart board

4. order candles

5. Bring my dress in for alterations

6. Finish music list to give to DJ

7. Get my change of address label for my license so everything is current and up to date when we apply for marriage license. 

8. get a replacement social security card. UGH not happy about this one. 

9. Almost forgot this one!  Get stamps! 

10. Order cupcake boxes

11. Finalize day of timeline 

12. Order bulk flowers (not until October) 

13. Find a MUA/hair 

14. Get my wedding accessories and shoes.

15. Find florist to do bouquets and such

Post # 4
1629 posts
Bumble bee
  • Wedding: October 2014 - Church

ballerina-bride:  Here is what is left on my to-do list (and in no particular order)

1. Pay off vendors (I have a list with dates and how much for each of them)

2. Meet with florist and choose flowers

3. Find lanterns for bridesmaids

4. Find parent gifts

5. Choose ceremony music

6. Email Priest outlining what we have chosen for our ceremony

7. Ensure wedding night accommodation is booked

8. Find and purchase guest book

9. Find and purchase something for cards to go into

10. Go for hair trial

11. Write thank you cards after bridal shower takes place

12. Choose first and mother-son/father-daughter dance song

13. Finalize seating chart and other reception details when more RSVPs come back

14. Decide on makeup

15. Finalize start time for rehearsal dinner

16. Go for dress fittings

17. Find seamstress and have BM dress altered

18. Pick up groom’s tux two days before wedding

19. Find and purchase shoes

20. Purchase candy and bags for guest favours

We got ours last week but don’t forget to look up the requirements to obtain your marriage licence and get that ahead of time!

Post # 5
4586 posts
Honey bee
  • Wedding: October 2014

This list is just off the top fo my head, as I have a nice checklist sitting on the counter at home so I can review whenever

  • Address invitations (this weekend)
  • Mail invitations (by August 9)
  • Find a suit (shirt, tie, pocket square) for the groom, GM, and dad’s
  • Schedule first fitting
  • Schedule hair trial (September)
  • Schedule lash extensions (August)
  • Complete DIY items
    • card basket (this weekend)
    • banner for head table
    • frames for tables (guestbook, in memory)
    • Reserved table signs
    • other that I can’t remember
  • Gather more photos for slideshow
  • Decide on rest of Bridal Party gifts
  • Figure out gifts for MOB and MOG
  • Buy ‘Thank You’ cards for showers
  • Work on playlist for social hour/dinner reception
  • Make list of songs to be played during band breaks
  • Make list of songs for B/G, wedding party and f/d-m/s dances
  • Decide on cake flavor and to do cupcakes or sheet cake
  • Book rehearsal dinner venue, decide on food
  • Start working on day-of timeline
  • Decide on what to do with flowers (mainly boutonieres, corsages)
  • Find shoes
  • Decide on jewelry
  • Update registry, accordingly
  • Decide on where to get ready the morning of
  • Marriage License (after Spetember 6)
  • Day of transportation
  • Reception venue layout (work with catering manager for this – August)
  • Finalize food for dinner, and other reception items (keg, midnight snacks, punch, etc)

Oh, I could go on (and realize I still have A LOT to do)… but that is what I could think of now. I know what I am working on most nights!!

Post # 6
8680 posts
Bumble Beekeeper
  • Wedding: October 2014

In the grand scheme of things, I don’t have a whole lot left to do, compared to what is already done.

– alterations in August

– schedule hair/makeup trials

– finish the last ceremony script edit & send it to our officiant

– put all of the color gels on the uplighting par cans

– print off seating chart

– get grooms & groomsmen tux fitted

– get shoes, shirt & vest for groom & groomsmen

– purchase beer, wine

– order food

– order more extension cords, light bulbs, ect

– book the rest of the honeymoon – so far we have 6 days booked.

– finish tulle table skirt for cake table

– purchase 3 table skirts for head tables

– purchase 100 additional fuji film for photo booth [already have 100]

– final payment on photographer [$1600 of $2100 paid off already]

– final payment on reception hall

– mail out invites [already assembled, just waiting to go out]


Things that will be done MUCH closer to the wedding [a week or leading up to the wedding] :

– obtaining marriage license

– purchasing juice, lemons & limes for the bar

– purchasing & putting together cocktail hour food, drinks

– assembling fresh flowers for centerpieces, bouquets, bouts.

– obtaining hay bales for outdoor seating around campfire

– purchase nachos for nacho bar

– purchasing drinks for reception [tea, coffee, water, ect]


Once the wedding is officially paid off [We are 90% paid off at the moment], we have a list of a few things we may or may not purchase depending on what we have left in the budget, these items include additional candles & candle holders for guest tables, an led lighted bar shelf for the bar, beer dispensers for the bar, and candelabras for the head tables.

Candelabras :


Bar Shelf :


Post # 7
8680 posts
Bumble Beekeeper
  • Wedding: October 2014

Oh, and get bridal party/parent gifts.

Post # 8
606 posts
Busy bee
  • Wedding: October 2014

1) purchase gown undergarments (really only need undies and garter – not wearing a bra with my dress)

2) finish assembling/addressing invitations and mail out (within the next 2 weeks, eek!)

3) start packing for honeymoon, we also need to buy luggage as both of our bags are falling apart, hah

4) purchase champagne flutes

5) make photobooth backdrop and some additional props

6) make veil (my mom is helping)

7) buy material and help my mom sew the flowergirls’ dresses

8) choose a pattern/style, buy material, for my mom to make my reception skirt to change into

9) make the addition to the centerpiece for the head table (my brother is doing this part, phew!)

10) design and laser-cut our menus for each place setting

11) purchase items, assemble welcome bags (won’t be able to do that until the RSVPs come in)

12) design and print programs for ceremony

13) glitter ombre the rest of the champagne bottles for the head table

14) select ceremony songs since ours is a full nuptial mass

15) final meeting with our priest to review everything – september

16) marriage license, in the next 2-3 weeks

17) seating chart (once we get RSVPs)

18) final payments!!! honeymoon, various vendors, planner

19) schedule makeup trials for myself and my girls that are having theirs done

20) make handerchiefs for my girls, parents and FI

PHEW! I’m now freaking out… haha but it’s helpful to see it all written down for sure! Sooo thankful for my BMs, MOH and Mom for helping with everything… deep breaths it will get finished… it will get finished… hahaha. i’m sure i’ll think of more!!

Post # 9
4586 posts
Honey bee
  • Wedding: October 2014

I know I already posted, but I am looking at the celandar and realizing that I only have 12 weekends between now and my wedding – and 2 (maybe 3) are completely open… and the rest are already booked with plans. Oh man!! Granted, it’s not the whole weekend – but a good chunk.

I know some stuff can’t be done until the date gets closer, so those are out of my control.

It’s nice to see others’ lists though – nice to compare or to see what I may have missed!

Post # 10
505 posts
Busy bee
  • Wedding: October 2014

Kacie209:  Ah, what a scary realization!!! 12 weekends left for me too oh my goodness… and yeah, summer is so packed already, add bachelorette and shower over 2 weekends in September, Thanksgiving (Canada – October) 2 weeks before my wedding… better get crackin’!! lol I told FI the other day that I’m apologizing in advance for mentioning wedding allllll the timmmmmme now but it’s crunch time! We got this, lady 🙂

Post # 11
4586 posts
Honey bee
  • Wedding: October 2014

kristen182:  I just keep telling my FI that the sooner we get some of this stuff done, the easier it will be when it gets closer. I know he’s annoyed, but I don’t care. It’ll all work out!!

Post # 12
453 posts
Helper bee
  • Wedding: November 2014

if you use the knot dot com, they have a GREAT to do list with everything imaginable and then some, you can tailor the due dates and add your own if needed.

THAT checklist has done wonders to keep me in line and on track!!

Post # 13
567 posts
Busy bee

24 days to go!

last meeting with DJ next Wednesday

last meeting with florist next Thursday

final dress fitting next Friday

finalize rehearsal dinner menu

Order wine for rehearsal dinner

Finish ceremony programs

Soak off generic labels on mini wine bottles and add personalized labels

Finish place cards

Finish OOT welcome bags

Bag all parent/bridal party gifts and write thank you notes to distribute at rehearsal dinner

call dj to add uplighting package

finalize song playlists

write menu out on chalkboard

memorize vows

get hair dyed

get nails done 

drop ten more pounds (wishful thinking)


I feel like I am forgetting things! Ahh!

Post # 14
1629 posts
Bumble bee
  • Wedding: October 2014 - Church

Ladies – please make sure you get your marriage licences ahead of time (like a couple weeks if you are able) and check to make sure that your names are spelled the exact same way on the pieces of ID that you bring with you (check which ones you need for where you live). I work in a law office and this groom came in in a panic the day before his wedding because his Permanent Residency card had his name spelled wrong and differently than his other IDs so he had to sign an Affidavit stating that he was one in the same person and get his IDs photocopied and certified to be a true copy. This was last minute and about fifteen minutes before the city’s office was closing on a Friday. Luckily it was a slower day and we could take him in. This, other than having a proper Officiant, is the most important thing that you will need.

Post # 15
4483 posts
Honey bee
  • Wedding: April 2015

Moat crucial task now is to book an officiant. The rest is kind of irrelevant if we don’t actually get wed. Otherwise I think we’re doing ok for 9 months out (but check with me in April, lol)

Leave a comment

Sent weekly. You may unsubscribe at any time.

Find Amazing Vendors