(Closed) The Guest List

posted 8 years ago in Logistics
Post # 3
4480 posts
Honey bee
  • Wedding: March 2010 - Calamigos Ranch

I used a spreadsheet in Excel, but now I might create Gmail contacts for everyone and put them in a “Guestlist” contact category. Is that what you meant? I know there are online databases that are made for this, but most of them seemed to want to charge me and I’m all about the free. ๐Ÿ™‚

Post # 4
1763 posts
Buzzing bee
  • Wedding: September 2010

I used Microsoft word and they have a label template. It was easy to use and made printing REALLY easy!

Post # 5
5823 posts
Bee Keeper

I used Excel as well.  I broke it up by guests of the bride and guests of the groom, but you could expand that if your parents will be offering any seats to anyone.  I later used Perfect Table Plan for the seating chart, and it has the ability to store addresses, but I didn’t use it for that primarily.

Post # 6
7779 posts
Bumble Beekeeper

I used myweddingworkbook.com. It’s free service tht let you break up the guests by family, individual guest, bride, groom, family friends, out-of-town. Plus, it keeps track of which even ts they are invited to as well, wedding, shower, etc.

It’s pretty nifty.

Post # 7
473 posts
Helper bee
  • Wedding: July 2010

Guest list in Excell, with different columns for name, street address, city name, state name, zip code, who’s guest it is, contact number in case they don’t RSVP, etc. That way it’s all sort-able.

OCD? Maybe a little ๐Ÿ™‚

Post # 8
1982 posts
Buzzing bee

Google Spreadsheet.

InspiredBride.net just posted about how you can download guestlist templates (and 29 others!) from google for their Google Docs application now, but I just kinda made my own.

Also, I made my own wedding binder setup and I posted some of the pages on flickr for other brides to use… so you could try this, too

Post # 9
809 posts
Busy bee
  • Wedding: September 2010

I second myweddingworkbook.com 

It’s awesome! (and free!)

Post # 10
1250 posts
Bumble bee
  • Wedding: June 2010

I made a massive Excel spreadsheet that included names, addresses, phone numbers, emails, # invited, and # expected to attend.

Its nice to have it all in one spot so that you can refer back when it is time for your invitations, and you can also easily go and edit if you mistakenly sent one to the wrong address (I had a couple of distant relatives whose Save-The-Date Cards got sent back, compelling us to do more research on where they live now!)

It was also really helpful to have a column for number in each party versus the number we expect to actually show up…although we won’t get official RSVPs until just before the wedding and there are sure to be some surprises, it is helping us with budget estimates as we calculate wedding cost.

I haven’t used any of the Google Doc wedding templates yet, but it looks like they could be really helpful and save a little bit of the time that I have already put into building a template for my guest list – check it out here:

Google Doc Wedding Resources

Good luck! I found this to be a really time consuming part of wedding planning, but its fun to think about all the great people you’ll get to share your special day with!

Post # 11
3344 posts
Sugar bee
  • Wedding: August 2010

I’m organizing mine in weddingwire.com’s guest tracker.

Post # 12
476 posts
Helper bee
  • Wedding: April 2010

I thought about doing mine online or on exel, but I realized that I had no desire to type them all into the computer and I have trust issues with my computer anyway (I just had to redo the hard drive a few months ago and had to back up everything) so I bought a new address book and have just wedding guest in it.

Post # 14
5399 posts
Bee Keeper
  • Wedding: November 1999

I might be a little late, but I also used Excel.  Then, you can do a mail merge to Word to make the labels.

Post # 15
2781 posts
Sugar bee
  • Wedding: July 2010

I’m a big lover of Excel. I have a huge spreadsheet which has the name of the main guest, if they’re given a plus one on the invite, their address, what category they fall under (Friend of the Bride, Friend of the Groom, Groom’s family, etc), the date we sent out their invite (we sent ours out in batches), their RSVP, their method of RSVP (in case they forget!) and soon it’ll have if they send out gifts and when we send them a thank you card.

I’ve also colour coded them by highlighted cells so I know at a glance which invites went overseas, which were hand delivered and which went in the normal post. 

Post # 16
5263 posts
Bee Keeper
  • Wedding: June 2012

Check out this little lifesaver – I’m definitely going to be using it because we have a huge family and I’m normally not the most organized with addresses and information! 

I guess I’m a little late responding, but I just saw it on SMP and had to share. ๐Ÿ™‚ 

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