Timeline: A glimpse into my "Crazy" I need the bee's help

posted 3 years ago in Logistics
Post # 3
Member
3044 posts
Sugar bee
  • Wedding: September 2016

Thanks for fixing it!

I feel like two hours for dinner and speeches before cake and dancing is maaaybe a teensy bit much? But maybe a bee with more experience with your style of dinner can give their opinion. Can you get a few things of the party started before your sunset session? How long is that ‘sunset session’ – 45 minutes while you guys go off for photos might be a bit long if people have already eaten?

What is the difference between the ‘first look’ and the bride and groom only pictures? Are you going to have your bridal party hang around for 45 minutes between their shoots with you guys and heading to the venue to finish things off, or send your peeps on without you for a while?

 

 MissGardenRose:  

Post # 4
Member
7075 posts
Busy Beekeeper
  • Wedding: August 2012

I agree with the previous poster that you should at least start the music before leaving for your sunset photos. What would your guests be doing during that time otherwise?

Post # 6
Member
2871 posts
Sugar bee
  • Wedding: May 2014

MissGardenRose:  You will actually have a large dead space if you have 2 hours for dinner.  It will likely take around 15-30 minutes to get everyone through the buffet line, depending upon how many lines you have.   You will need someone (usually your MC, but wait staff or a corrodinator) to direct tables as to when they get their food, but it goes a lot faster than you think.  200-300 people weddings are the norm around where I live, and I’m constantly impressed by how fast people get through the line.  People want to eat and don’t dilly-dally in line.  🙂  It will likely take about an hour to get every one through a line and mostly done eating.  An hour and a half would be the really outside top end.

I think you can cut down on the amout of photo time dedicated to just you and your hubby to be.  You have 30 minutes of first look photos, 45 minutes of bride groom pre-cermony photos, and another 30 minutes of bride and groom post cermony photos, and a 20 minute sunset session.  That is 2 hours of your nine hours of photo time dedicated to just the two of you.    I think the pre-cermony, I would add more time for photos with your wedding party, and maybe get some with your parents and direct family members (brothers, sisters, grandparents) who will be there anyway.  I would take about 20 minutes out of the 45 minute block for you and your FI there.  I would also take out the “Just the two of us” post cermony photos as well.  Your cocktail hour sounds too cool to miss.   Giver yourself some more time with your guests.

Post # 7
Member
3044 posts
Sugar bee
  • Wedding: September 2016

MissGardenRose:  I would do the first dance to kick the music off, then sneak away for those sunset photos. By the time everyone’s had a couple of dances (maybe something super fun everyone always dances to, like ‘Shout’!) you’ll be back and able to do those family dances.

I have a feeling that your blocked-out photo times will end up being a fair bit more loosey-goosey than you’ve got booked. If you have a list of the sorts of shots you want, that will definitely help with time management and making sure you aren’t going to be missing out on your cocktail dinner and food times!  The time when the bridal party hides might be a good time to do some more of your photos with your girls. I know when my brother got married, we found that during the hiding time was a bit dicey trying to keep my sister-in-law from having a panic attack – more goofy pro photos may have helped with passing the time, if you don’t have them taking pictures of guests as they arrive!

 

Post # 9
Member
332 posts
Helper bee
  • Wedding: Davis Island Garden Club

I agree that it sounds like a lot of time for pictures of just the two of you, but if that is important to you then keep it. I was at a wedding once where the bride and groom slipped away sometime during the dance portion of the evening to get a few pictures, I was the MOH and didnt even realize they were gone! Its hard when you are trying to coordinate with the sunset…

The other thing I wanted to mention is that I have heard that cake cutting kind of signifies the night is coming to an end, and that many older guests or guest with children may leave after the cake is cut (the younger crowd sticks around to really cut up the dance floor). If that happens in your case they will miss all of the fun dances – you may just want to keep that in mind.

Post # 10
Member
389 posts
Helper bee
  • Wedding: December 2014 - Norton Country Club

I just wanted to tell you that our timeline spreadsheets are oddly similar… I hadn’t thought about color coding blocks though. Genius!

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